Using the Dashboard

From your

Applies to , , ,

Overview

The iPhone/iPad Dashboard helps you see your upcoming shifts, see who is scheduled today, process requests, take OpenShifts, or customize your availability preferences. You can also clock in for shifts if mobile clock in is enabled.

Things to know before you begin

  • The items that appear on the Dashboard may differ based on your role (employee, supervisor, manager, or account holder), qualified positions, and availability preferences.
  • If your workplace uses Time Clock & Attendance and has mobile clock in activated, you can clock in from the Dashboard.
  • Your employer has the ability to turn availability preferences on and off. If you don’t see an option to set your availability, it may be disabled for your workplace.
  • This article contains images of the When I Work app on an iPhone. Although the app looks slightly different on an iPad, the app works the same on both devices.

Things to do before you begin

Make sure the When I Work Employee Scheduling app is installed on your iPhone or iPad.

Accessing the Dashboard

The Dashboard appears by default when you first log in. To return to the dashboard, tap Dashboard in the bottom-left corner of the screen.

Using the Dashboard

Use the Dashboard to get quick updates, clock in or out, request time off, take OpenShifts, see who’s working, or set your availability.

Dashboard with callouts

CalloutA
NameMy Schedule
DescriptionTap to view your schedule for the next two weeks.
CalloutB
NameYour Next Shift
DescriptionDisplays your next upcoming shift. Tap to see more details, including shift notes.
CalloutC
NameClock In/Out
DescriptionTap to clock in or out. If you don’t see this card, your employer may have disabled this feature.
CalloutD
NameRequests & Time Off
DescriptionTap to manage requests and submit time off requests.

  • As an account holder, manager, or supervisor, you can quickly process time off and swap/drop requests.
  • As an employee, you can accept shift swap/drop requests or view the status of your own time off requests.
CalloutE
NameOpenShifts Available
DescriptionTap to view OpenShifts that are available for you to pick up. For more information, see Taking OpenShifts.
CalloutF
NameWho’s Working Today
DescriptionDisplays the employees that are currently clocked in. Tap to view the entire list.
CalloutG
NameSet My Availability
DescriptionTap to set your availability preferences. If you don’t see this card, your employer may have disabled the availability preferences feature.
Callout Name Description
A My Schedule Tap to view your schedule for the next two weeks.
B Your Next Shift Displays your next upcoming shift. Tap to see more details, including shift notes.
C Clock In/Out Tap to clock in or out. If you don’t see this card, your employer may have disabled this feature.
D Requests & Time Off Tap to manage requests and submit time off requests.

  • As an account holder, manager, or supervisor, you can quickly process time off and swap/drop requests.
  • As an employee, you can accept shift swap/drop requests or view the status of your own time off requests.
E OpenShifts Available Tap to view OpenShifts that are available for you to pick up. For more information, see Taking OpenShifts.
F Who’s Working Today Displays the employees that are currently clocked in. Tap to view the entire list.
G Set My Availability Tap to set your availability preferences. If you don’t see this card, your employer may have disabled the availability preferences feature.

 

Updated on April 13, 2017

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