Overview
Configure your Attendance Settings to determine how your staff uses Time Clock & Attendance.
Considerations
- You must have manager or admin access privileges to access the Attendance Settings page.
- A manager can access the Pay Periods settings only if the admin gives them access to manage timesheets and pay periods.
- Only the admin can access the Notifications settings.
- If you make any changes to Attendance Settings, click Save in the top-right corner of the screen.
To avoid confusion among employees, be sure to inform them of any changes to the account’s settings.
Accessing the Attendance settings
Hover over , then select Attendance Settings.
Attendance settings
General
Choose how early employees can clock in for shifts and if they are allowed to edit their own timesheets. 
Time clock
Control how your employees clock in and out for their shifts.
| Callout | a |
| Name | Clock In with Mobile App |
| Description |
Turn on to allow employees to clock in using the When I Work mobile app. Make sure your schedules and job sites have addresses to ensure employees can clock in. |
| Callout | b |
| Name | Employees Must Be Near Location To: |
| Description |
|
| Callout | c |
| Name | How Close Must Employees Be to the Scheduled Location? |
| Description |
Set how close employees need to be to their scheduled location to be able to clock in.
|
| Callout | d |
| Name | Clock In with Personal Computer |
| Description |
Turn on to allow employees to clock in using their personal computers. |
| Callout | e |
| Name | Employees Must Be Near Location To: |
| Description |
|
| Callout | f |
| Name | How Close Must Employees Be to the Scheduled Location? |
| Description | Set how close employees need to be to their scheduled location to be able to clock in.Enter a distance (in meters) to create a radius around a schedule or job site’s address where employees can clock in.
|
| Callout | g |
| Name | Photo Clock-In |
| Description |
Turn on to take photos of employees when they clock in or clock out from an iOS Time Clock Terminal. Photos can be reviewed by supervisors, managers, and admins on the iOS Time Clock Terminal. |
| Callout | Name | Description |
| a | Clock In with Mobile App |
Turn on to allow employees to clock in using the When I Work mobile app. Make sure your schedules and job sites have addresses to ensure employees can clock in. |
| b | Employees Must Be Near Location To: |
|
| c | How Close Must Employees Be to the Scheduled Location? |
Set how close employees need to be to their scheduled location to be able to clock in.
|
| d | Clock In with Personal Computer |
Turn on to allow employees to clock in using their personal computers. |
| e | Employees Must Be Near Location To: |
|
| f | How Close Must Employees Be to the Scheduled Location? | Set how close employees need to be to their scheduled location to be able to clock in.Enter a distance (in meters) to create a radius around a schedule or job site’s address where employees can clock in.
|
| g | Photo Clock-In |
Turn on to take photos of employees when they clock in or clock out from an iOS Time Clock Terminal. Photos can be reviewed by supervisors, managers, and admins on the iOS Time Clock Terminal. |
Pay Periods
The Pay Periods section contains the setting for how long your pay periods are. Changing the pay period length can change when overtime calculations start. Check out Setting Pay Period Length for more information.
If you have manager privileges and you don’t see the Pay Period section, ask the admin to give you access to manage timesheets and pay periods.
Breaks
The Breaks section allows you to control how breaks are reported. The toggle switch on the left enables and disables breaks completely. If the Breaks switch is toggled on but none of the options are checked, lunch breaks can be added, edited and deleted on timesheets. 
| Callout |
| Name |
| Description |
| a |
| Let Employees Record Unpaid Breaks |
| Enable the Take Lunch button on the mobile, computer and terminal time clocks. |
| b |
| Automatically Deduct Scheduled Breaks When Scheduled |
| Unpaid breaks set in the shift’s details are automatically deducted from timesheets. |
| c |
| Ask Employees About Paid Rest Breaks |
| Enable the paid break reporting question upon clock out. |
| Callout | Name | Description |
| a | Let Employees Record Unpaid Breaks | Enable the Take Lunch button on the mobile, computer and terminal time clocks. |
| b | Automatically Deduct Scheduled Breaks When Scheduled | Unpaid breaks set in the shift’s details are automatically deducted from timesheets. |
| c | Ask Employees About Paid Rest Breaks | Enable the paid break reporting question upon clock out. |
Notifications
The Attendance Notifications section allows you to control when notifications are sent if an employee doesn’t clock in for a shift on time.
| Callout | a |
| Name | Notify Managers When Employees Miss Clock In/Out |
| Description | Choose how long When I Work waits to notify management after an employee forgets to clock in or out. |
| Callout | b |
| Name | Notify Employees When They Miss Clock In/Out |
| Description | Choose how long When I Work waits to notify an employee when they forget to clock in or out. |
| Callout | c |
| Name | Notify Managers When Employee’s Worked Hours and Remaining Scheduled Hours Will Cause Overtime |
| Description | Send notifications when an employee’s remaining scheduled hours cause them to earn overtime. |
| Callout | d |
| Name | Notify Managers When Employees are X Hours Away From Working Overtime at Clock-In |
| Description | Send notifications when employees are nearing overtime. |
| Callout | Name | Description |
| a | Notify Managers When Employees Miss Clock In/Out | Choose how long When I Work waits to notify management after an employee forgets to clock in or out. |
| b | Notify Employees When They Miss Clock In/Out | Choose how long When I Work waits to notify an employee when they forget to clock in or out. |
| c | Notify Managers When Employee’s Worked Hours and Remaining Scheduled Hours Will Cause Overtime | Send notifications when an employee’s remaining scheduled hours cause them to earn overtime. |
| d | Notify Managers When Employees are X Hours Away From Working Overtime at Clock-In | Send notifications when employees are nearing overtime. |
NOTE: The settings for attendance alerts affect mobile alerts only. Attendance notices that appear on the Dashboard are not affected.