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  4. Using the Dashboard (Scheduling and Attendance)

Using the Dashboard (Scheduling and Attendance)

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Overview

The Dashboard gives you a snapshot of what’s going on in your business.

If you don’t use Time Clock & Attendance, see the Scheduling only Dashboard article instead.

Things to know before you begin

  • You must have manager or account holder access privileges to view the Labor Forecast, Wage ForecastPay Period Complete, Pay Period Forecast, and Labor Cost sections of the Dashboard.
  • Your employees must have wages set for the Time Clock & Attendance data to report correctly.

Labor Forecast

Labor Forecast compares the hours scheduled for your business with the hours worked by your employees (as recorded in their time sheets). Use this information to keep track of weekly labor trends.

Labor Forecast on the Dashboard

Callouta
NameScheduled Hours
DescriptionCompares the hours Scheduled This Week with the hours Scheduled Last Week.
Calloutb
NameActual Hours
DescriptionCompares the hours Worked Last Week with the hours Scheduled Last Week.
Calloutc
NameLabor History
DescriptionClick to download a spreadsheet that contains a per-employee breakdown of scheduled hours, worked hours, and labor cost.
Callout Name Description
a Scheduled Hours Compares the hours Scheduled This Week with the hours Scheduled Last Week.
b Actual Hours Compares the hours Worked Last Week with the hours Scheduled Last Week.
c Labor History Click to download a spreadsheet that contains a per-employee breakdown of scheduled hours, worked hours, and labor cost.

The Labor Forecast data automatically updates around once a day.

Wage Forecast

Wage Forecast compares the wages scheduled for your business with the wages earned by your employees (as recorded in their time sheets). Use this information to keep track of weekly labor budget trends.

Wage Forecast dashboard card

Callouta
NameScheduled Wages
DescriptionCompares the wages Scheduled This Week with the wages Scheduled Last Week.
Calloutb
NameActual Wages Earned
DescriptionCompares the wages Earned Last Week with the wages Scheduled Last Week.
Callout Name Description
a Scheduled Wages Compares the wages Scheduled This Week with the wages Scheduled Last Week.
b Actual Wages Earned Compares the wages Earned Last Week with the wages Scheduled Last Week.

The Wage Forecast data automatically updates around once a day.

Pay Period Complete

Pay Period Complete monitors your pay period and reminds you to finalize your payroll when it is time to do so. You can go straight to your pay period by clicking Finalize Payroll.

Pay Period Complete

For more details, see Review, Finalize, and Export Payroll.

Pay Period Forecast

Pay Period Forecast visualizes your labor budget for the current pay period.

Pay Period Forecast

  • The Budget total is the projected cost of the scheduled hours for the current pay period based on your employees’ wages. This total does not consider unpaid breaks, overtime, or unpublished shifts.
  • The Today marker indicates how far you’ve progressed through the current pay period based on time, not budget.
  • The blue bar indicates how much of your labor budget has been spent for the current pay period.
    • If your budget is equally distributed across each day in the pay period and your employees are clocking in and out correctly, the blue budget bar lines up with the Today marker.
    • If your budget is more heavily weighted early or late in the pay period, or if your employees are failing to clock in or out, the budget line does not line up with the Today marker.
Over Budget?

If you’re over budget, make sure that that employees are clocking out for their shifts and are only clocking in for scheduled shifts

Click Review Schedule to go straight to the Scheduler.

Today’s Schedule

Today’s Schedule shows who’s working now and who will be working in the next twelve hours. Today's Schedule

  • To view shift details or find a replacement, click Gear menu on the left side of the shift.
  • To send your staff a message, click Message Staff,
    Requires supervisor, manager, or account holder access privileges.
  • To sync the schedule to your favorite calendar app, click Message Staff.
  • To view the schedule for a specific schedule, click All Scheduels, then select the schedule.
  • To view up to 100 shifts, click Expand.

Available Open Shifts

Available Open Shifts shows the upcoming OpenShifts that you are eligible to take for the next two months (up to 500 shifts). Available Open Shifts

  • To take an OpenShift, hover your mouse pointer over the shift, then click Take Shift.
  • To view more information about an OpenShift, hover your mouse pointer over the shift, then click Info.

Labor Cost

Labor Cost is calculated based on your employees’ time sheets and assigned wages.

Labor Cost bar chart

If employees have clocked in from only one schedule, a bar chart shows daily labor cost for the last seven days.

Labor Cost - Last 7 Days

Labor Cost pie charts

Pie charts break down labor cost by position and schedule/job site if both of the following conditions are met:

  • Employees have clocked in at two or more schedules
  • Employees have clocked in to work two or more positions

Labor Cost Per Position and Labor Cost Per location

Each pie chart can display up to five data points. Additional data points are grouped under All Others.

Attendance Notices

Attendance Notices shows alerts related to your employees’ attendance that need your attention. There are three kinds of notices: No Show, Clocked In Late, and Forgot to Clock Out.

No Show

Fifteen minutes after an employee fails to clock in for a shift, the employee is listed as No Show.

Hover over the alert and click Show Details to see details about the shift.

To clear this alert, click the Clear button at the top-right corner of this section.

Clocked In Late

If an employee clocked in after their shift began, the employee is listed as Clocked In Late.

If you want to edit the clock in time, hover over the shift and click Edit Time. If you want to approve the clock in, click .

Forgot to Clock Out

If an employee forgot to clock out, the employee is listed as Forgot to Clock Out.

Forgot to Clock Out

Hover your pointer over the alert to act on the alert.

Forgot to Clock Out options

  • Click Resolve to add a clock out time.
  • Click More button to view details about the shift.
  • Click  to dismiss the alert.
Updated on November 15, 2017

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