Attendance Notices

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Applies to , ,

Overview

If you are using Scheduling + Attendance you will have attendance notices that appear in the dashboard. These notices are there to let you know when employees clock in late, forget to clock out, clock in at the wrong location, or forgot to clock in.

Considerations

The last seven days of attendance notices display on the dashboard.

Attendance Notices Card

The Attendance Notices card show alerts related to your employees’ attendance that need your attention.

a
Date

Notices are grouped by day.

The number highlighted in red displays the total notices for that date.

b
Clear all notices
Clears all attendance notices for the last 7 days.
c
Preferences Filter

Filter attendance notices by type.

You can filter by type to easily narrow down notices that need your attention and identify trends in attendance.

For example, selecting No show and Forgot to clock out can filter down the notices to only show missing timesheet entries. Addressing these missing entries from the dashboard can help ensure that timesheet entries are complete which can reduce time editing timesheets at the end of the pay period.

d
More

Select Attendance Notices Report to navigate to Reporting to generate Attendance Notice Reports. See Reporting Reference for more information.

Select Show Cleared Notices to recover recently cleared notices.

Callout Name Description
a Date

Notices are grouped by day.

The number highlighted in red displays the total notices for that date.

b Clear all notices Clears all attendance notices for the last 7 days.
c Preferences Filter

Filter attendance notices by type.

You can filter by type to easily narrow down notices that need your attention and identify trends in attendance.

For example, selecting No show and Forgot to clock out can filter down the notices to only show missing timesheet entries. Addressing these missing entries from the dashboard can help ensure that timesheet entries are complete which can reduce time editing timesheets at the end of the pay period.

d More

Select Attendance Notices Report to navigate to Reporting to generate Attendance Notice Reports. See Reporting Reference for more information.

Select Show Cleared Notices to recover recently cleared notices.

Notice Types

Each notice represents different information along with it so you can adjust the time or clear the notice when you no longer need it.

Wrong location

  • Send Message pops up send message dialogue.
  • Checkmark Removes the alert and approves the punch.
  • Info pops up shift detail dialogue.

Clocked in early

  • Edit Time pops up punch state edit dialogue. Saving edit clears the alert.
  • Checkmark Removes the alert and approves the punch.
  • Info pops up shift detail dialogue.

Clocked in late

  • Edit Time pops up punch state edit dialogue. Saving edit clears the alert.
  • Checkmark Removes the alert and approves the punch.
  • Info pops up shift detail dialogue.

NOTE: The clocked in late notice is determined by the timeframe set in the ‘Notify Employees When They Miss Clock In/Out’ menu in the account’s Attendance Settings. Example: If the missed clock in notification menu is set to ‘5 min after’ any clock in after 5 minutes of the shift start time will be flagged as ‘Clocked In Late’.

Clocked out early

  • Edit Time pops up punch state edit dialogue. Saving edit clears the alert.
  • Checkmark Removes the alert and approves the punch.
  • Info pops up shift detail dialogue.

Forgot to clock out

  • Edit Time pops up punch state edit dialogue, resolving clears the alert from the list.
  • Info pops up shift detail dialogue.

No show

If the shift time is still in progress:

  • Send Reminder sends a shift reminder to the employee.
  • Edit pops up punch state edit dialogue, resolving clears the alert from the list.
  • Info pops up shift detail dialogue.

If the shift is in the past:

  • Show Details pops up shift detail dialogue.
  • Edit pops up punch state edit dialogue, resolving clears the alert from the list.

NOTE: The no show notice displays 15 minutes after the start of the shift if the user hasn’t clocked in.

Not scheduled

If the shift time is still in progress:

  • Details pops up shift detail dialogue.
  • Pencil button pops up punch state edit dialogue, resolving clears the alert from the list.

If the shift is in the past then Schedule Shift appears:

  • Schedule Shift pops up a confirmation dialogue, with the details of the shift. Click Schedule Shift to add the shift to the schedule.
  • Checkmark Removes the alert and approves the punch.
  • Edit pops up shift detail dialogue.

NOTE: If you approve a time record and it is the only time record in the timesheet or if other time records are approved within the same timesheet, the whole timesheet will be approved.

Updated on August 5, 2022

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