Web App Navigation Reference for Employees

From your

Applies to

Overview

Use this article to help you find settings or features in the When I Work web app. This article is intended for users with employee level access.

Navigation bar

Main navigation menu

The navigation bar is the starting point for all the actions in the When I Work web app.

Callouta
NameNotification Notifications
Calloutb
NameDashboard Dashboard
Calloutc
NameCalendar Schedule
Calloutd
NameAttendance Attendance¹
Calloute
NameWorkChat WorkChat
Calloutf
NameRequests Requests
Calloutg
NameEmployees Coworkers
Callouth
NameDocument Documents
Callouti
NameProfile
Callout Name
a Notification Notifications
b Dashboard Dashboard
c Calendar Schedule
d Attendance Attendance¹
e WorkChat WorkChat
f Requests Requests
g Employees Coworkers
h Document Documents
i Profile

¹This menu is only available if your account has the Attendance feature enabled.

Notifications

Notifications nav button

The Notification Notifications area in the top-left corner of the screen allows you to see what’s happened in your account while you were away.

Learn more about notifications.

Dashboard

Dashboard menu item

The Dashboard Dashboard gives you a snapshot of what’s going on with your workplace.

Learn more about the Dashboard.

Schedule

Schedule menu item

The Calendar Schedule menu focuses on the following schedule related items:

Callouta
NameMy Schedule
DescriptionView your schedule, confirm your shifts, and pick up OpenShifts.
Calloutb
NameTeam Schedule
DescriptionView the full schedule so you can see when and where everyone is working.¹
Callout Name Description
a My Schedule View your schedule, confirm your shifts, and pick up OpenShifts.
b Team Schedule View the full schedule so you can see when and where everyone is working.¹

¹Team Schedule is only available if your employer has allowed you to view your coworkers’ schedules.

Attendance

Attendance menu item

Use the Attendance Attendance menu to manage all of your time tracking functionality.

Callouta
NameTime Sheet Timesheets
DescriptionReview your timesheet.
Calloutb
NameUnpaid Break Take Lunch /
Unpaid Break End Lunch
DescriptionSelect to start an unpaid break or end an unpaid break.
Calloutc
NameClock In Clock In /
Clock In Clock Out
DescriptionSelect to Clock In or Clock Out from your shift.
Callout Name Description
a Time Sheet Timesheets Review your timesheet.
b Unpaid Break Take Lunch /
Unpaid Break End Lunch
Select to start an unpaid break or end an unpaid break.
c Clock In Clock In /
Clock In Clock Out
Select to Clock In or Clock Out from your shift.

Time clock options only appear if time clock settings are enabled by your employer

WorkChat

WorkChat menu item

Use WorkChat WorkChat to communicate with your coworkers in real time without exchanging personal contact information.

Learn more about Workchat.

WorkChat must be enabled by your employer.

Requests

Requests menu item

Use the Requests Requests menu to submit a request and track your requests. You can perform the following actions from the Requests menu:

Callouta
NameAdd Request Time Off
DescriptionSubmit a time off request.
Calloutb
NameTime Off Requests Time Off Requests
DescriptionView your time off request.
Calloutc
NameShift Requests Shift Requests
DescriptionView your shift request.
Callout Name Description
a Add Request Time Off Submit a time off request.
b Time Off Requests Time Off Requests View your time off request.
c Shift Requests Shift Requests View your shift request.

Coworkers

Coworkers menu item

Use the Employees Coworkers menu item to view all of your coworkers.

Your employer must have the correct privacy settings enabled for you to view your coworkers.

Documents

Use the Document Documents menu to view and share documents that your organization has posted.

Profile

Profile menu item

The Profile menu focuses on your personal settings and includes the following options:

Callouta
NameMy Profile My Profile
DescriptionYour personal profile for the When I Work app.
Calloutb
NameMy Schedule My Schedule
DescriptionView your schedule, confirm your shifts, and pick up OpenShifts.
Calloutc
NameMy Availability My Availability
DescriptionMake changes to your availability.
Calloutd
NameNotification My Alert Preferences
DescriptionMake changes to your alert preferences.
Calloute
NameWorkplace Switch Workplaces
DescriptionIf you are associated with multiple workplaces, you can switch between them here.
Calloutf
NameShare Share When I Work
DescriptionShare When I Work with others.
Calloutg
NameLog Out Log Out
DescriptionLog out of When I Work.
Callout Name Description
a My Profile My Profile Your personal profile for the When I Work app.
b My Schedule My Schedule View your schedule, confirm your shifts, and pick up OpenShifts.
c My Availability My Availability Make changes to your availability.
d Notification My Alert Preferences Make changes to your alert preferences.
e Workplace Switch Workplaces If you are associated with multiple workplaces, you can switch between them here.
f Share Share When I Work Share When I Work with others.
g Log Out Log Out Log out of When I Work.

 

Updated on July 25, 2019

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