Using the Time Tracker

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If you are using both When I Work Scheduling and Attendance, the Time Tracker tool allows you to quickly compare scheduled shifts with actual clocked in hours. You can also clock your employees in to their shifts from this page.

Accessing the Time Tracker

  1. Hover your mouse over the Scheduler tab at the top of the page.
  2. Select Time Tracker.
    Time Tracker Menu
  3. If you have multiple schedules, select the schedule that you want to view.

Viewing Shifts in the Time Tracker

The Time Tracker shows shifts that are coming up and scheduled in light gray, similar to the day view within the Scheduler. However, the Time Tracker also shows actual clocked in hours, so you can see visually if someone is clocking in too early or leaving late.

Note: Only employees with scheduled shifts appear on the Time Tracker.

Times in green indicate that the employee is currently clocked in. The start time is exactly when they were clocked in by either themselves or a manager.

Times in blue indicates that an employee has completed their assigned shift and successfully clocked out.

Gray lines along the top of a shift represent scheduled time. Hover your mouse over the gray line to see the scheduled shift overlay with what was actually clocked in.

Clocking Employees In

If an employee forgot to clock in, you can quickly clock them in from this page.

To manually clock in an employee, click the cell for an employee and input a start time. Input an end time if you’d want to clock them out ahead of time too. You can also input a Position as well. Click Create when finished.

Note: You can also clock employees in and out for previous and future days by scrolling through the using either the calendar at the top left or by using the arrows.

The selected date is highlighted in blue on the calendar, and the current date is highlighted in yellow.

Click the Today button to switch your view back to the current date.
Today button

Updated on September 20, 2018

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