Setting Overtime Thresholds From your Computer Applies to Admins, Managers Set up your overtime thresholds so employees are paid extra depending on how many hours they work within a certain time frame. You can adjust the thresholds to calculate weekly, daily, and daily double overtime. For example, if your weekly overtime threshold is set to 40 hours and an employee...
Setting Overtime Thresholds From your Computer Applies to Admins, Managers Set up your overtime thresholds so employees are paid extra depending on how many hours they work within a certain time frame. You can adjust the thresholds to calculate weekly, daily, and daily double overtime. For example, if your weekly overtime threshold is set to 40 hours and an employee...
Attendance Settings From your Computer Applies to Admins, Managers Configure your Attendance Settings to determine how your staff uses Time Clock & Attendance. You must have Manager or Admin access privileges to access the Attendance Settings page. A Manager can access the Pay Periods settings only if the Admin gives them access to manage timesheets and pay periods. Only the Admin can...
Setting Pay Period Length From your Computer Applies to Admins, Managers Set your pay period length to align with how frequently your employees are paid. For example, if you pay employees every week you might want to set weekly pay periods. Only the Admin and Managers with access to manage timesheets and pay periods can change pay periods settings. Changing the...
Allow Clocking In With a Personal Computer From your Computer Applies to Admins, Managers If your employees use computers at work, allow them clock in and out from their computers when they’re logged in to the When I Work web app. You can also allow employees to clock in from the When I Work mobile apps or time clock terminals. You must have Manager...
Allow Clocking In from Mobile Devices From your Computer Applies to Admins, Managers Turn on the mobile time clock method to allow your employees to clock in and out using the When I Work app on their iPhones and Android phones. You can also allow employees to clock in and out from personal computers or time clock terminals. You must have Manager or Admin...
Restricting When Employees Can Clock In From your Computer Applies to Admins, Managers You might want to set up time-based clock-in restrictions if you don’t want employees clocking in too early for their scheduled shifts. If you need to set up location-based clock-in restrictions, check out Restricting Where Employees Can Clock In. In When I Work, time-based restrictions determine when an employee can clock...
Restricting Where Employees Can Clock In Or Clock Out From your Computer Applies to Admins, Managers In When I Work, employees can be allowed to clock in or clock out from anywhere, or you can limit where employees are allowed to clock in or clock out based on where they’re physically located. You might want to set up location-based restrictions to increase accountability and make sure...
Preventing Employees from Editing Their Timesheets From your Computer Applies to Admins, Managers By default, employees have the ability to edit their own personal timesheets in When I Work. If you don’t want employees to edit their own timesheets, disable the feature so they can only record their hours by clocking in and out. Only the Admin and Managers with access to manage timesheets...
Adjust When Clock In/Out Reminders Are Sent From your Computer Applies to Admins Reminders are sent if an employee forgets to clock in or clock out for a shift. Adjust how soon after an employee forgets to clock in or out for a reminder to send to best fit your needs. For example, you might want to remind employees five minutes after they forget...
Setting Overtime Alerts From your Computer Applies to Admins, Managers, Supervisors Overtime alerts notify you when employees are nearing overtime, scheduled for overtime or have accepted a shift that adds overtime hours. Managers and Supervisors have the option to opt in or out of these alerts by setting their personal alert preferences. Overtime alerts are based on the configured overtime thresholds in the...
Attendance Settings From your Computer Applies to Admins, Managers Configure your Attendance Settings to determine how your staff uses Time Clock & Attendance. You must have Manager or Admin access privileges to access the Attendance Settings page. A Manager can access the Pay Periods settings only if the Admin gives them access to manage timesheets and pay periods. Only the Admin can...
Setting Pay Period Length From your Computer Applies to Admins, Managers Set your pay period length to align with how frequently your employees are paid. For example, if you pay employees every week you might want to set weekly pay periods. Only the Admin and Managers with access to manage timesheets and pay periods can change pay periods settings. Changing the...
Allow Clocking In With a Personal Computer From your Computer Applies to Admins, Managers If your employees use computers at work, allow them clock in and out from their computers when they’re logged in to the When I Work web app. You can also allow employees to clock in from the When I Work mobile apps or time clock terminals. You must have Manager...
Allow Clocking In from Mobile Devices From your Computer Applies to Admins, Managers Turn on the mobile time clock method to allow your employees to clock in and out using the When I Work app on their iPhones and Android phones. You can also allow employees to clock in and out from personal computers or time clock terminals. You must have Manager or Admin...
Restricting When Employees Can Clock In From your Computer Applies to Admins, Managers You might want to set up time-based clock-in restrictions if you don’t want employees clocking in too early for their scheduled shifts. If you need to set up location-based clock-in restrictions, check out Restricting Where Employees Can Clock In. In When I Work, time-based restrictions determine when an employee can clock...
Restricting Where Employees Can Clock In Or Clock Out From your Computer Applies to Admins, Managers In When I Work, employees can be allowed to clock in or clock out from anywhere, or you can limit where employees are allowed to clock in or clock out based on where they’re physically located. You might want to set up location-based restrictions to increase accountability and make sure...
Preventing Employees from Editing Their Timesheets From your Computer Applies to Admins, Managers By default, employees have the ability to edit their own personal timesheets in When I Work. If you don’t want employees to edit their own timesheets, disable the feature so they can only record their hours by clocking in and out. Only the Admin and Managers with access to manage timesheets...
Adjust When Clock In/Out Reminders Are Sent From your Computer Applies to Admins Reminders are sent if an employee forgets to clock in or clock out for a shift. Adjust how soon after an employee forgets to clock in or out for a reminder to send to best fit your needs. For example, you might want to remind employees five minutes after they forget...
Setting Overtime Alerts From your Computer Applies to Admins, Managers, Supervisors Overtime alerts notify you when employees are nearing overtime, scheduled for overtime or have accepted a shift that adds overtime hours. Managers and Supervisors have the option to opt in or out of these alerts by setting their personal alert preferences. Overtime alerts are based on the configured overtime thresholds in the...
Exporting Custom Timesheets From your Computer Applies to Admins, Managers, Supervisors Custom timesheet exports allow you to download customized spreadsheets containing timesheet data. You can create this export for a custom date range outside of your pay periods. Custom timesheet exports also allow you to filter the export based on schedules, job sites, positions, and employees. All timesheet exports contain raw time entries...
Exporting Custom Timesheets From your Computer Applies to Admins, Managers, Supervisors Custom timesheet exports allow you to download customized spreadsheets containing timesheet data. You can create this export for a custom date range outside of your pay periods. Custom timesheet exports also allow you to filter the export based on schedules, job sites, positions, and employees. All timesheet exports contain raw time entries...