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Restricting When Users Can Clock In

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Overview

You might want to set up time-based clock-in restrictions if you don’t want users with employee or supervisor level access clocking in too early for their scheduled shifts.

If you need to set up location-based clock-in restrictions, check out Restricting Where Users Can Clock In.

How time-based clock-in restrictions work

In When I Work, time-based restrictions determine when an employee or supervisor can clock in.

Clock-In ScenarioTo avoid paying for unscheduled time, people must be scheduled in order to clock in.
RestrictionWithin 0, 5, 15, or 30 minutes of a shift
Clock-In ScenarioYou allow people to clock in at any time; they do not need to have scheduled shifts.
RestrictionAnytime
Clock-In Scenario Restriction
To avoid paying for unscheduled time, people must be scheduled in order to clock in. Within 0, 5, 15, or 30 minutes of a shift
You allow people to clock in at any time; they do not need to have scheduled shifts. Anytime

Considerations

Clock-in restriction settings are account-wide, however, managers and admins can clock themselves or other users in at any time regardless of attendance settings.

Steps

By default, employees and supervisors can clock in no more than 15 minutes early for their shifts. Adjust the restriction to fit your needs.

  1. Hover over Gear, then select Attendance Settings Attendance Settings.

  2. Near the top of the screen, use the How Early Can Employees And Supervisors Clock In for a Shift menu to select how early they can clock in for a shift.
    • If you want to prevent employees and supervisors from clocking in before their shifts begin, select 0 mins before, 5 mins before15 mins before, or 30 mins before.
    • If you want to allow employees and supervisors to clock in at any time, select Anytime.
  3. Click Save in the top-right corner of the screen.
Updated on October 27, 2022

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