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Preventing Employees from Editing Their Timesheets

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Overview

By default, employees have the ability to edit their own personal timesheets in When I Work. If you don’t want employees to edit their own timesheets, disable the feature so they can only record their hours by clocking in and out.

Considerations

  • Only the account holder and managers with access to manage payroll can change payroll settings.
  • If you allow employees to edit their own timesheets, they can only make edits to timesheets in open pay periods.

Steps

  1. Hover over Gear, then select Attendance Settings Attendance Settings.

  2. In the General section, uncheck the Allow Employees to Enter and Edit Their Own Timesheets option.
  3. Click Save in the top-right corner of the screen.
Recommendation

If you enable location restrictions, When I Work recommends disabling the employee’s ability to edit their timesheet. If you allow employees to edit their timesheet, they can edit their clock-in time regardless of location. Manual edits are flagged on the time sheet.

Updated on August 1, 2019

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