Setting Overtime Alerts

From your

Applies to , ,

Overview

Overtime alerts notify you when employees are nearing overtime, scheduled for overtime or have accepted a shift that adds overtime hours.

Managers and supervisors have the option to opt in or out of these alerts by setting their personal alert preferences.

Considerations

Types of overtime alerts

TypeScheduled for overtime¹
DescriptionSent when an employee’s worked hours and their remaining scheduled hours cause the employee to work weekly overtime.
TriggerAn employee clocks out
How is the alert configured?
TypeNearing overtime¹
DescriptionSent when an employee is within X hours away from working weekly overtime.
TriggerAn employee clocks in
How is the alert configured?
TypeAccepted overtime²
DescriptionSent when an employee accepts a shift that will add weekly overtime.
TriggerAn employee accepts OpenShift or Shift Request
How is the alert configured?Managers and supervisors opt in to receive the alert in their Alert Preferences.
Type Description Trigger How is the alert configured?
Scheduled for overtime¹ Sent when an employee’s worked hours and their remaining scheduled hours cause the employee to work weekly overtime. An employee clocks out
Nearing overtime¹ Sent when an employee is within X hours away from working weekly overtime. An employee clocks in
Accepted overtime² Sent when an employee accepts a shift that will add weekly overtime. An employee accepts OpenShift or Shift Request Managers and supervisors opt in to receive the alert in their Alert Preferences.

¹The account must have Time Clock & Attendance enabled to receive this alert.

²The account must have Overtime Visibility enabled to receive this alert.

Setting overtime alerts in Attendance Settings

You must have account holder level access to configure overtime alerts in the Attendance Settings.

  1. Hover over Gear, then select Attendance Settings Attendance Settings.

  2. Scroll down to the Notifications section and use the checkboxes to turn overtime alerts on or off:Notifications section
    • If you want managers to be notified when an employee is projected to work overtime, use the checkbox to turn on Notify Managers When Employee’s Worked Hours and Remaining Scheduled Hours Will Cause Overtime.
    • If you want managers to be notified when an employee is within X hours of overtime, use the checkbox to turn on Notify Managers When Employees are X Hours Away from Working Overtime at Clock-In. Set how many hours away from overtime an employee needs to be to trigger the alert.
  3. When you’re finished, click Save in the top-right corner of the screen.
Updated on April 21, 2020

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