Overview
Overtime alerts notify you when users with employee level access are nearing overtime, scheduled for overtime or have accepted a shift that adds overtime hours.
Managers and supervisors have the option to opt in or out of these alerts by setting their personal alert preferences.
Considerations
- Overtime alerts are based on the configured overtime thresholds in the General Settings.
- Overtime alerts that are sent when an employee clocks in or clocks out are set by the admin in the Attendance Settings.
Types of overtime alerts
| Type | Scheduled for overtime¹ |
| Description | Sent when an employee’s worked hours and their remaining scheduled hours cause the employee to work weekly overtime. |
| Trigger | An employee clocks out |
| How is the alert configured? |
|
| Type | Nearing overtime¹ |
| Description | Sent when an employee is within X hours away from working weekly overtime. |
| Trigger | An employee clocks in |
| How is the alert configured? |
|
| Type | Accepted overtime² |
| Description | Sent when an employee accepts a shift that will add weekly overtime. |
| Trigger | An employee accepts OpenShift or Shift Request |
| How is the alert configured? | managers and supervisors opt in to receive the alert in their Alert Preferences. |
| Type | Description | Trigger | How is the alert configured? |
| Scheduled for overtime¹ | Sent when an employee’s worked hours and their remaining scheduled hours cause the employee to work weekly overtime. | An employee clocks out |
|
| Nearing overtime¹ | Sent when an employee is within X hours away from working weekly overtime. | An employee clocks in |
|
| Accepted overtime² | Sent when an employee accepts a shift that will add weekly overtime. | An employee accepts OpenShift or Shift Request | managers and supervisors opt in to receive the alert in their Alert Preferences. |
¹The account’s plan must include Attendance to receive this alert.
²The account must have Overtime Visibility enabled to receive this alert.
Setting overtime alerts in Attendance Settings
You must have admin level access to configure overtime alerts in the Attendance Settings.
Hover over , then select Attendance Settings.
- Scroll down to the Notifications section and use the checkboxes to turn overtime alerts on or off:
If you want managers to be notified when an employee is projected to work overtime, use the checkbox to turn on Notify managers When Employee’s Worked Hours and Remaining Scheduled Hours Will Cause Overtime.
- If you want managers to be notified when an employee is within X hours of overtime, use the checkbox to turn on Notify managers When Employees are X Hours Away from Working Overtime at Clock-In. Set how many hours away from overtime an employee needs to be to trigger the alert.
- When you’re finished, click Save in the top-right corner of the screen.