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Web App Navigation Reference for Employees

From your

Applies to

Overview

Use this article to help you find settings or features in the When I Work web app. This article is intended for users with employee level access.

Navigation bar

The navigation bar is the starting point for all the actions in the When I Work web app.

a
Notifications
b
My Schedule
c
Team Schedule¹
d
Attendance²
e
WorkChat
f
Requests
g
Coworkers
h
Documents
i
Profile
Callout Name
a Notifications
b My Schedule
c Team Schedule¹
d Attendance²
e WorkChat
f Requests
g Coworkers
h Documents
i Profile

¹This menu is only available if your employer has allowed you to view your coworkers’ schedules.

²This menu is only available if your account has the Attendance feature enabled.

Notifications

Notifications nav button

The  Notifications area in the top-left corner of the screen allows you to see what’s happened in your account while you were away.

Learn more about notifications.

My schedule

My schedule menu item

The  My Schedule enables you to view your schedule, confirm your shifts, and pick up OpenShifts.

Learn more about My Schedule.

Team schedule

Team schedule menu item

The  Team Schedule enables you to view the full schedule so you can see when and where everyone is working.¹

Learn more about Team Schedule.

¹Team Schedule is only available if your employer has allowed you to view your coworkers’ schedules.

Attendance

Attendance menu item

Use the  Attendance menu to manage all of your time tracking functionality.

Callouta
Name Timesheets
DescriptionReview your timesheet.
Calloutb
Name Take Lunch /
End Lunch
DescriptionSelect to start an unpaid break or end an unpaid break.
Calloutc
Name Clock In /
Clock Out
DescriptionSelect to Clock In or Clock Out from your shift.
Callout Name Description
a Timesheets Review your timesheet.
b Take Lunch /
End Lunch
Select to start an unpaid break or end an unpaid break.
c Clock In /
Clock Out
Select to Clock In or Clock Out from your shift.

Time clock options only appear if time clock settings are enabled by your employer

WorkChat

WorkChat menu item

Use  WorkChat to communicate with your coworkers in real time without exchanging personal contact information.

Learn more about Workchat.

WorkChat must be enabled by your employer.

Requests

Use the  Requests menu to submit a request and track your requests. You can perform the following actions from the Requests menu:

Callouta
Name Request Time Off
DescriptionSubmit a time off request.
Calloutb
Name Time Off Requests
DescriptionView your time off request.
Calloutc
Name Shift Requests
DescriptionView your shift request.
Calloutd
Name OpenShift Requests
DescriptionView your OpenShift request.
Calloute
Name Absences
DescriptionView your Absences.
Callout Name Description
a  Request Time Off Submit a time off request.
b Time Off Requests View your time off request.
c Shift Requests View your shift request.
d OpenShift Requests View your OpenShift request.
e Absences View your Absences.

Coworkers

Coworkers menu item

Use the  Coworkers menu item to view all of your coworkers.

Your employer must have the correct privacy settings enabled for you to view your coworkers.

Documents

Use the  Documents menu to view and share documents that your organization has posted.

Profile

The Profile menu focuses on your personal settings and includes the following options:

Callouta
Name My Profile
DescriptionYour personal profile for the When I Work app.
Calloutb
Name My Schedule
DescriptionView your schedule, confirm your shifts, and pick up OpenShifts.
Calloutc
Name My Availability
DescriptionMake changes to your availability.
Calloutd
Name My Alert Preferences
DescriptionMake changes to your alert preferences.
Calloute
Name Switch Workplaces
DescriptionIf you are associated with multiple workplaces, you can switch between them here.
Calloutf
Name Log Out
DescriptionLog out of When I Work.
Callout Name Description
a My Profile Your personal profile for the When I Work app.
b My Schedule View your schedule, confirm your shifts, and pick up OpenShifts.
c My Availability Make changes to your availability.
d My Alert Preferences Make changes to your alert preferences.
e Switch Workplaces If you are associated with multiple workplaces, you can switch between them here.
f Log Out Log out of When I Work.

 

Updated on November 3, 2023

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