Reviewing and Editing Your Time Sheet

From your

Applies to

Overview

If you use When I Work to clock in and out, review your time sheet to see how many hours you’ve worked during a pay period. You can also edit your time sheet if your employer has chosen to allow it.

Things to know before you begin

Your employer controls whether you can edit your time sheet.

Reviewing your time sheet

  1. From your computer, use a supported web browser to sign in to When I Work on the web.
  2. Near the top of the screen, click Timesheets.Timesheets tab
  3. In the Pay Periods list, select the pay period that you want to view.Pay periods menu
  4. Review your time sheet on the right side of the page.Time sheet

If you see a discrepancy and your employer allows time sheet editing, you may be able to correct the issue by editing your timesheet.

What’s in a time sheet entry?

Each time sheet entry can contain the following information:

Time sheet entry

Callout1
NameIn
DescriptionClock in time
Callout2
NameOut
DescriptionClock out time
Callout3
NameMap pin
DescriptionClick to view your clock in location on a map
Available only if you clocked in from a device that provides GPS coordinates.
Callout4
NameLocation
DescriptionLocation where you worked the shift
Callout5
NamePosition
DescriptionPosition you worked
Callout6
NameJob site
DescriptionJob site where the shift took place (if you weren’t at the workplace)
Callout7
NameClock in note
DescriptionNotes for your employer
Callout8
NameAlert
DescriptionIndicates you clocked in late or clocked in when you weren’t scheduled to work; click to view details
Callout9
NameDetails
DescriptionClick to view edits made to this time sheet entry
Callout10
NameHours worked
DescriptionTotal number of hours you worked
Callout Name Description
1 In Clock in time
2 Out Clock out time
3 Map pin Click to view your clock in location on a map
Available only if you clocked in from a device that provides GPS coordinates.
4 Location Location where you worked the shift
5 Position Position you worked
6 Job site Job site where the shift took place (if you weren’t at the workplace)
7 Clock in note Notes for your employer
8 Alert Indicates you clocked in late or clocked in when you weren’t scheduled to work; click to view details
9 Details Click to view edits made to this time sheet entry
10 Hours worked Total number of hours you worked

The details items (callouts 3–8) might not be present for some time sheet entries, depending on your clock in method, clock in choices, and whether a shift was scheduled.

Comparing time sheet entries to your shifts

To see how your time sheet entries correspond to your scheduled shifts, click Show Shifts.Show Shifts button

Your shifts appear at the bottom of each date row.Shift in the time sheet

Editing your time sheet

You can edit your time sheet if your employer allows it and the pay period is still open.

  • Pay periods with an open circle can be edited.
  • Pay periods with a filled circle or check mark cannot be edited.

Add a time entry based on a scheduled shift

If you forgot to clock in and out for a shift, you can use the shift information to automatically create the time sheet entry.

  1. Click Show Shifts.Show Shifts button
  2. Find the shift that needs a time sheet entry.Shift on the time sheet
  3. On the right side of the shift, click Plus button.Add time sheet entry from shift

Add or edit a clock in or out time

Edit the clock in or out time directly if you need to correct an error or forgot to clock in or out at the appropriate time.

  1. Click the cell that corresponds to the in or out time.
  2. Add or edit the time. Use “a” for A.M. and “p” for P.M.
    For example, enter 8:45a for 8:45 A.M.
  3. Press Enter or Return.

Adding In and Out times

Add or edit time entry details

When you clock in for a shift, the details for the time sheet entry are filled in based on the shift. However, if the shift didn’t have the information or you weren’t scheduled to work, you may need to add details yourself.

The time sheet entry details contain optional information like shift location, position, job site, and clock in notes (Note button). To change any of this information, hover your pointer over the details cell, then click an item to make changes.

Edit time sheet entry details

Updated on April 21, 2017

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