If you use When I Work to clock in and out, review your timesheet to see how many hours you’ve worked during a pay period. You can also view your paid time off and compare your scheduled hours versus worked hours.
Step 1: Select a pay period
Hover over Attendance, then select Timesheets.
- In the Pay Periods list, select the pay period that you want to view.
Step 2: Review your timesheet
When you select a pay period, your timesheet for that pay period appears.
- The box at the top shows a summary of your hours for the pay period.
- The table shows all of your timesheet entries for the pay period.
NOTE: If you have a custom time zone set in your profile, your timesheet appears translated to your time zone.
The timesheet summary shows a breakdown of your hours for the pay period.
|Description||Regular hours worked.|
|Description||Overtime hours worked, including weekly overtime and daily overtime.|
|Description||Daily double overtime hours worked.|
|Description||Time off hours coded as paid sick time.|
|Description||Time off hours coded as paid holiday time.|
|Description||Time off hours coded as paid time off (PTO).|
|Description||Combined total of all regular, overtime, and double overtime hours (not including time off).|
|Name||Scheduled Vs Worked|
|Description||The difference between the number of hours you were scheduled to work and the number of hours you actually worked.
|1||Regular||Regular hours worked.|
|2||Overtime||Overtime hours worked, including weekly overtime and daily overtime.|
|3||Double OT||Daily double overtime hours worked.|
|4||Sick||Time off hours coded as paid sick time.|
|5||Holiday||Time off hours coded as paid holiday time.|
|6||PTO||Time off hours coded as paid time off (PTO).|
|7||Paid Total||Combined total of all regular, overtime, and double overtime hours (not including time off).|
|8||Scheduled Vs Worked||The difference between the number of hours you were scheduled to work and the number of hours you actually worked.
Anatomy of a timesheet entry
Each timesheet entry can contain the following information:
|Description||The date of the entry.|
|Description||The clock in time.|
|Description||The clock out time.|
|Description||Indicates that the timesheet entry crosses days.|
|Description||The hours worked between the clock in and clock out times.|
|Description||The unpaid break duration in minutes.|
|Description||The schedule where the shift occurred.|
|Description||The position worked.|
|Description||The job site where the shift took place.|
|Description||Indicates a late clock in or a clock in without a scheduled shift; click to view details.|
|Name||Paid break alert|
|Description||Indicates missed paid breaks.|
|Description||Click to view edits made to this timesheet entry.|
|Name||Add lunch break|
|Description||Click to add additional unpaid break in minutes.|
|Description||The total number of hours worked on this date.|
|Description||The number of hours scheduled to work on this date.|
|Description||The difference between the number of scheduled hours and the actual worked hours.
|1||Date||The date of the entry.|
|2||In||The clock in time.|
|3||Out||The clock out time.|
|4||Information||Indicates that the timesheet entry crosses days.|
|5||Total||The hours worked between the clock in and clock out times.|
|6||Lunch break||The unpaid break duration in minutes.|
|7||Schedule||The schedule where the shift occurred.|
|8||Position||The position worked.|
|9||Job site||The job site where the shift took place.|
|11||Alert||Indicates a late clock in or a clock in without a scheduled shift; click to view details.|
|12||Paid break alert||Indicates missed paid breaks.|
|13||Details||Click to view edits made to this timesheet entry.|
|14||Add lunch break||Click to add additional unpaid break in minutes.|
|15||Worked||The total number of hours worked on this date.|
|16||Scheduled||The number of hours scheduled to work on this date.|
|17||Difference||The difference between the number of scheduled hours and the actual worked hours.
The details items (callouts 4–14) might not be present for some timesheet entries, depending on the account settings, clock in method, clock in choices, and whether a shift was scheduled.
Comparing timesheet entries to scheduled shifts
To see how your timesheet entries correspond to scheduled shifts, click Show Shifts.Scheduled shifts appear in gray at the bottom of each date row.
If you see a discrepancy on a timesheet, you may want to edit the timesheet to make corrections.