Reviewing Your Timesheet

From your

Applies to

Overview

If you use When I Work to clock in and out, review your timesheet to see how many hours you’ve worked during a pay period. You can also view your paid time off and compare your scheduled hours versus worked hours.

You can also view your timesheet from your iPhone or Android phone.

Step 1: Select a pay period

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. In the Pay Periods list, select the pay period that you want to view.

Step 2: Review your timesheet

When you select a pay period, your timesheet for that pay period appears.

  • The box at the top shows a summary of your hours for the pay period.
  • The table shows all of your timesheet entries for the pay period.Timesheet view on webIf you see a discrepancy on a timesheet, you may want to edit the timesheet to make corrections.

NOTE: If you have a custom time zone set in your profile, your timesheet appears translated to your time zone. 

Timesheet summary

The timesheet summary shows a breakdown of your hours for the pay period.

Callout1
NameRegular
DescriptionRegular hours worked.
Callout2
NameOvertime
DescriptionOvertime hours worked, including weekly overtime and daily overtime.
Callout3
NameDouble OT
DescriptionDaily double overtime hours worked.
Callout4
NameSick
DescriptionTime off hours coded as paid sick time.
Callout5
NameHoliday
DescriptionTime off hours coded as paid holiday time.
Callout6
NamePTO
DescriptionTime off hours coded as paid time off (PTO).
Callout7
NamePaid Total
DescriptionCombined total of all regular, overtime, and double overtime hours (not including time off).
Callout8
NameScheduled Vs Worked
DescriptionThe difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means the you worked more hours than scheduled.
  • A negative number means the you worked fewer hours than scheduled.
Callout Name Description
1 Regular Regular hours worked.
2 Overtime Overtime hours worked, including weekly overtime and daily overtime.
3 Double OT Daily double overtime hours worked.
4 Sick Time off hours coded as paid sick time.
5 Holiday Time off hours coded as paid holiday time.
6 PTO Time off hours coded as paid time off (PTO).
7 Paid Total Combined total of all regular, overtime, and double overtime hours (not including time off).
8 Scheduled Vs Worked The difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means the you worked more hours than scheduled.
  • A negative number means the you worked fewer hours than scheduled.

Anatomy of a timesheet entry

Each timesheet entry can contain the following information:Timesheet entry with callouts

Callout1
NameIn
DescriptionClock in time.
Callout2
NameOut
DescriptionClock out time.
Callout3
NameInformation
DescriptionIndicates that the timesheet entry crosses days. 
Callout4
NameTotal
DescriptionHours worked between the clock in and clock out times.
Callout5
NameUnpaid break
DescriptionUnpaid (lunch) break in minutes.
Callout6
NameMap pin
DescriptionClick to view the clock in location on a map.
Available only if the employee clocked in from a device that provides GPS coordinates.
Callout7
NameSchedule
DescriptionSchedule where the shift occurred.
Callout8
NamePosition
DescriptionPosition worked.
Callout9
NameJob site
DescriptionJob site where the shift took place.
Callout10
NameClock in note
DescriptionOptional notes.
Callout11
NameAdd
DescriptionClick to add an unpaid break, schedule, position, job site or notes to the timesheet entry.
Callout12
NameAlert
DescriptionIndicates you clocked in late or clocked in without a scheduled shift; click to view details.
Callout13
NameDetails
DescriptionClick to view edits made to this timesheet entry.
Callout14
NameWorked
DescriptionTotal number of hours worked on this date.
Callout15
NameScheduled
DescriptionNumber of hours you were scheduled to work on this date.
Callout16
NameDifference
DescriptionThe difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means you worked more hours than scheduled.
  • A negative number means you worked fewer hours than scheduled.
Callout Name Description
1 In Clock in time.
2 Out Clock out time.
3 Information Indicates that the timesheet entry crosses days. 
4 Total Hours worked between the clock in and clock out times.
5 Unpaid break Unpaid (lunch) break in minutes.
6 Map pin Click to view the clock in location on a map.
Available only if the employee clocked in from a device that provides GPS coordinates.
7 Schedule Schedule where the shift occurred.
8 Position Position worked.
9 Job site Job site where the shift took place.
10 Clock in note Optional notes.
11 Add Click to add an unpaid break, schedule, position, job site or notes to the timesheet entry.
12 Alert Indicates you clocked in late or clocked in without a scheduled shift; click to view details.
13 Details Click to view edits made to this timesheet entry.
14 Worked Total number of hours worked on this date.
15 Scheduled Number of hours you were scheduled to work on this date.
16 Difference The difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means you worked more hours than scheduled.
  • A negative number means you worked fewer hours than scheduled.

The details items (callouts 3–10) might not be present for some timesheet entries, depending on the clock in method, clock in choices, and whether a shift was scheduled.

Comparing timesheet entries to scheduled shifts

To see how your timesheet entries correspond to scheduled shifts, click Show Shifts.

Scheduled shifts appear in gray at the bottom of each date row.

Reviewing lunch breaks

Hover your pointer over Unpaid Break in the Details column to view lunch break information.

Next steps

If you see a discrepancy on a timesheet, you may want to edit the timesheet to make corrections.

Updated on July 31, 2019

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