Reviewing Your Time Sheet

From your

Applies to

Overview

If you use When I Work to clock in and out, review your time sheet to see how many hours you’ve worked during a pay period. You can also view your paid time off and compare your scheduled hours versus worked hours.

You can also view your time sheet from your iPhone or Android phone.

Step 1: Select a pay period

  1. From your computer, use a supported web browser to sign in to When I Work on the web.
  2. Near the top of the screen, click Attendance.
  3. In the Pay Periods list, select the pay period that you want to view.Pay Period menu

Step 2: Review your time sheet

When you select a pay period, your time sheet for that pay period appears.

  • The box at the top shows a summary of your hours for the pay period.
  • The table shows all of your time sheet entries for the pay period.

Time sheet

If you see a discrepancy on a time sheet, you may want to edit the time sheet to make corrections.

Time sheet summary

The time sheet summary shows a breakdown of your hours for the pay period.Time sheet summary

Callout1
NameRegular
DescriptionRegular hours worked.
Callout2
NameOvertime
DescriptionOvertime hours worked, including weekly overtime and daily overtime.
Callout3
NameDouble OT
DescriptionDaily double overtime hours worked.
Callout4
NameSick
DescriptionTime off hours coded as paid sick time.
Callout5
NameHoliday
DescriptionTime off hours coded as paid holiday time.
Callout6
NamePTO
DescriptionTime off hours coded as paid time off (PTO).
Callout7
NamePaid Total
DescriptionCombined total of all regular, overtime, and double overtime hours (not including time off).
Callout8
NameScheduled Vs Worked
DescriptionThe difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means the you worked more hours than scheduled.
  • A negative number means the you worked fewer hours than scheduled.
Callout Name Description
1 Regular Regular hours worked.
2 Overtime Overtime hours worked, including weekly overtime and daily overtime.
3 Double OT Daily double overtime hours worked.
4 Sick Time off hours coded as paid sick time.
5 Holiday Time off hours coded as paid holiday time.
6 PTO Time off hours coded as paid time off (PTO).
7 Paid Total Combined total of all regular, overtime, and double overtime hours (not including time off).
8 Scheduled Vs Worked The difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means the you worked more hours than scheduled.
  • A negative number means the you worked fewer hours than scheduled.

Anatomy of a time sheet entry

Each time sheet entry can contain the following information:

Time sheet entry details

Callout1
NameIn
DescriptionClock in time
Callout2
NameOut
DescriptionClock out time
Callout3
NameTotal
DescriptionHours worked between the clock in and clock out times
Callout4
NameMap pin
DescriptionClick to view the clock in schedule on a map
Available only if you clocked in from a device that provides GPS coordinates.
Callout5
NameSchedule
DescriptionSchedule where the shift occurred
Callout6
NamePosition
DescriptionPosition worked
Callout7
NameJob site
DescriptionJob site where the shift took place
Callout8
NameClock in note
DescriptionOptional notes
Callout9
NameAlert
DescriptionIndicates you clocked in late or clocked in without a scheduled shift; click to view details
Callout10
NameDetails
DescriptionClick to view edits made to this time sheet entry
Callout11
NameWorked
DescriptionTotal number of hours worked on this date
Callout12
NameScheduled
DescriptionNumber of hours you were scheduled to work on this date
Callout13
NameDifference
DescriptionThe difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means you worked more hours than scheduled.
  • A negative number means you worked fewer hours than scheduled.
Callout Name Description
1 In Clock in time
2 Out Clock out time
3 Total Hours worked between the clock in and clock out times
4 Map pin Click to view the clock in schedule on a map
Available only if you clocked in from a device that provides GPS coordinates.
5 Schedule Schedule where the shift occurred
6 Position Position worked
7 Job site Job site where the shift took place
8 Clock in note Optional notes
9 Alert Indicates you clocked in late or clocked in without a scheduled shift; click to view details
10 Details Click to view edits made to this time sheet entry
11 Worked Total number of hours worked on this date
12 Scheduled Number of hours you were scheduled to work on this date
13 Difference The difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means you worked more hours than scheduled.
  • A negative number means you worked fewer hours than scheduled.

The details items (callouts 4–10) might not be present for some time sheet entries, depending on the clock in method, clock in choices, and whether a shift was scheduled.

Comparing time sheet entries to scheduled shifts

To see how your time sheet entries correspond to scheduled shifts, click Show Shifts.

Scheduled shifts appear in gray at the bottom of each date row.Shift on time sheet

Reviewing unpaid breaks

Your time sheet records an unpaid break when you clock out and clock back in during your shift. Unpaid breaks are indicated by a flag that appears between the time sheet entries for your shift.

In the following example, a 1 Hour Break flag appears on Wednesday.

Unpaid break

Note

The unpaid break flag appears for breaks that are at least five minutes long and no longer than two hours.

Next steps

If you see a discrepancy on a time sheet, you may want to edit the time sheet to make corrections.

Updated on November 15, 2017

Was this article helpful?

Related Articles

Still Need Help?

Open a ticket with our customer care team.

Submit a Ticket