Reviewing Your Time Sheet

From your

Applies to

Overview

If you use When I Work to clock in and out, review your time sheet to see how many hours you’ve worked during a pay period. You can also view your paid time off and compare your scheduled hours versus worked hours.

You can also view your time sheet from your iPhone or Android phone.

Step 1: Select a pay period

  1. From your computer, use a supported web browser to sign in to When I Work on the web.
  2. Near the top of the screen, click Clock Attendance.
  3. In the Pay Periods list, select the pay period that you want to view.Pay Periods menu

Step 2: Review your time sheet

When you select a pay period, your time sheet for that pay period appears.

  • The box at the top shows a summary of your hours for the pay period.
  • The table shows all of your time sheet entries for the pay period.Timesheet view on web

 

If you see a discrepancy on a time sheet, you may want to edit the time sheet to make corrections.

Time sheet summary

The time sheet summary shows a breakdown of your hours for the pay period.

Callout1
NameRegular
DescriptionRegular hours worked.
Callout2
NameOvertime
DescriptionOvertime hours worked, including weekly overtime and daily overtime.
Callout3
NameDouble OT
DescriptionDaily double overtime hours worked.
Callout4
NameSick
DescriptionTime off hours coded as paid sick time.
Callout5
NameHoliday
DescriptionTime off hours coded as paid holiday time.
Callout6
NamePTO
DescriptionTime off hours coded as paid time off (PTO).
Callout7
NamePaid Total
DescriptionCombined total of all regular, overtime, and double overtime hours (not including time off).
Callout8
NameScheduled Vs Worked
DescriptionThe difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means the you worked more hours than scheduled.
  • A negative number means the you worked fewer hours than scheduled.
Callout Name Description
1 Regular Regular hours worked.
2 Overtime Overtime hours worked, including weekly overtime and daily overtime.
3 Double OT Daily double overtime hours worked.
4 Sick Time off hours coded as paid sick time.
5 Holiday Time off hours coded as paid holiday time.
6 PTO Time off hours coded as paid time off (PTO).
7 Paid Total Combined total of all regular, overtime, and double overtime hours (not including time off).
8 Scheduled Vs Worked The difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means the you worked more hours than scheduled.
  • A negative number means the you worked fewer hours than scheduled.

Anatomy of a time sheet entry

Each time sheet entry can contain the following information:Anatomy of a timesheet

Callout1
NameIn
DescriptionClock in time
Callout2
NameOut
DescriptionClock out time
Callout3
NameTotal
DescriptionHours worked between the clock in and clock out times
Callout4
NameUnpaid break
DescriptionUnpaid (lunch) break in minutes
Callout5
NameSchedule
DescriptionSchedule where the shift occurred
Callout6
NamePosition
DescriptionPosition worked
Callout7
NameJob site
DescriptionJob site where the shift took place
Callout8
NameClock in note
DescriptionOptional notes
Callout9
NameAdd
DescriptionClick to add an unpaid break, schedule, position, job site or notes to the time sheet entry
Callout10
NameAlert
DescriptionIndicates you clocked in late or clocked in without a scheduled shift; click to view details
Callout11
NameDetails
DescriptionClick to view edits made to this time sheet entry
Callout12
NameWorked
DescriptionTotal number of hours worked on this date
Callout13
NameScheduled
DescriptionNumber of hours you were scheduled to work on this date
Callout14
NameDifference
DescriptionThe difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means you worked more hours than scheduled.
  • A negative number means you worked fewer hours than scheduled.
Callout Name Description
1 In Clock in time
2 Out Clock out time
3 Total Hours worked between the clock in and clock out times
4 Unpaid break Unpaid (lunch) break in minutes
5 Schedule Schedule where the shift occurred
6 Position Position worked
7 Job site Job site where the shift took place
8 Clock in note Optional notes
9 Add Click to add an unpaid break, schedule, position, job site or notes to the time sheet entry
10 Alert Indicates you clocked in late or clocked in without a scheduled shift; click to view details
11 Details Click to view edits made to this time sheet entry
12 Worked Total number of hours worked on this date
13 Scheduled Number of hours you were scheduled to work on this date
14 Difference The difference between the number of hours you were scheduled to work and the number of hours you actually worked.

  • A positive number means you worked more hours than scheduled.
  • A negative number means you worked fewer hours than scheduled.

The details items (callouts 4–10) might not be present for some time sheet entries, depending on the clock in method, clock in choices, and whether a shift was scheduled.

Comparing time sheet entries to scheduled shifts

To see how your time sheet entries correspond to scheduled shifts, click Show Shifts.

Scheduled shifts appear in gray at the bottom of each date row.

Reviewing unpaid breaks

An unpaid break is recorded if:

Next steps

If you see a discrepancy on a time sheet, you may want to edit the time sheet to make corrections.

Updated on December 12, 2018

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