Overview

Use this article to help you find settings or features in the When I Work web app. This article is intended for users with employee level access.

Navigation bar

The navigation bar is the starting point for all the actions in the When I Work web app.

a

Notifications

b

My Schedule

c

Team Schedule¹

d

Attendance²

e

WorkChat

f

Requests

g

Coworkers

h

Documents

i

Profile

Callout	Name
a	Notifications
b	My Schedule
c	Team Schedule¹
d	Attendance²
e	WorkChat
f	Requests
g	Coworkers
h	Documents
i	Profile

¹This menu is only available if your employer has allowed you to view your coworkers’ schedules.

²This menu is only available if your account has the Attendance feature enabled.

Notifications

The  Notifications area in the top-left corner of the screen allows you to see what’s happened in your account while you were away.

Learn more about notifications.

My schedule

The  My Schedule enables you to view your schedule, confirm your shifts, and pick up OpenShifts.

Learn more about My Schedule.

Team schedule

The  Team Schedule enables you to view the full schedule so you can see when and where everyone is working.¹

Learn more about Team Schedule.

¹Team Schedule is only available if your employer has allowed you to view your coworkers’ schedules.

Attendance

Use the  Attendance menu to manage all of your time tracking functionality.

Callout	a
Name	Timesheets
Description	Review your timesheet.
Callout	b
Name	Take Lunch / End Lunch
Description	Select to start an unpaid break or end an unpaid break.
Callout	c
Name	Clock In / Clock Out
Description	Select to Clock In or Clock Out from your shift.

Callout	Name	Description
a	Timesheets	Review your timesheet.
b	Take Lunch / End Lunch	Select to start an unpaid break or end an unpaid break.
c	Clock In / Clock Out	Select to Clock In or Clock Out from your shift.

WorkChat

Use  WorkChat to communicate with your coworkers in real time without exchanging personal contact information.

Learn more about Workchat.

Requests

Use the  Requests menu to submit a request and track your requests. You can perform the following actions from the Requests menu:

Callout	a
Name	Request Time Off
Description	Submit a time off request.
Callout	b
Name	Time Off Requests
Description	View your time off request.
Callout	c
Name	Shift Requests
Description	View your shift request.
Callout	d
Name	OpenShift Requests
Description	View your OpenShift request.
Callout	e
Name	Absences
Description	View your Absences.

Callout	Name	Description
a	Request Time Off	Submit a time off request.
b	Time Off Requests	View your time off request.
c	Shift Requests	View your shift request.
d	OpenShift Requests	View your OpenShift request.
e	Absences	View your Absences.

Coworkers

Use the  Coworkers menu item to view all of your coworkers.

Documents

Use the  Documents menu to view and share documents that your organization has posted.

Profile

The Profile menu focuses on your personal settings and includes the following options:

Callout	a
Name	My Profile
Description	Your personal profile for the When I Work app.
Callout	b
Name	My Schedule
Description	View your schedule, confirm your shifts, and pick up OpenShifts.
Callout	c
Name	My Availability
Description	Make changes to your availability.
Callout	d
Name	My Alert Preferences
Description	Make changes to your alert preferences.
Callout	e
Name	Switch Workplaces
Description	If you are associated with multiple workplaces, you can switch between them here.
Callout	f
Name	Log Out
Description	Log out of When I Work.

Callout	Name	Description
a	My Profile	Your personal profile for the When I Work app.
b	My Schedule	View your schedule, confirm your shifts, and pick up OpenShifts.
c	My Availability	Make changes to your availability.
d	My Alert Preferences	Make changes to your alert preferences.
e	Switch Workplaces	If you are associated with multiple workplaces, you can switch between them here.
f	Log Out	Log out of When I Work.