Attendance Settings
Applies to Account Holders, Managers
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Attendance Settings
From your computer
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Configure your Attendance Settings to determine how your staff uses Time Clock & Attendance. You must have manager or account holder access privileges to access the Attendance Settings page. A manager can access the Payroll settings only if the account holder gives them access to manage payroll. Only the account holder...
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Restricting When Employees Can Clock In
You might want to set up time-based clock-in restrictions if you don’t want employees clocking in too early for their scheduled shifts. If you need to set up location-based clock-in restrictions, check out Restricting Where Employees Can Clock In. In When I Work, time-based restrictions determine when an employee can clock...Applies to Account Holders, Managers
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Preventing Employees from Editing Their Timesheets
By default, employees have the ability to edit their own personal timesheets in When I Work. If you don’t want employees to edit their own timesheets, disable the feature so they can only record their hours by clocking in and out. Only the account holder and managers with access to manage...Applies to Account Holders, Managers
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Restricting Where Employees Can Clock In
In When I Work, employees can be allowed to clock in from anywhere, or you can limit where employees are allowed to clock in based on where they’re physically located. You might want to set up location-based restrictions to increase accountability and make sure employees are clocking in from where...Applies to Account Holders, Managers
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Allow Clocking In from Mobile Devices
Turn on the mobile time clock method to allow your employees to clock in and out using the When I Work app on their iPhones and Android phones. You can also allow employees to clock in and out from personal computers or time clock terminals. You must have manager or account...Applies to Account Holders, Managers
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Allow Clocking In From a Personal Computer
If your employees use computers at work, you can let them clock in and out from their computers when they’re logged in to the When I Work web app. You can also allow employees to clock in from the When I Work mobile apps or time clock terminals. You must...Applies to Account Holders, Managers
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Setting Pay Period Length
Set your pay period length to align with how frequently your employees are paid. For example, if you pay employees every week you might want to set weekly pay periods. Only the account holder and managers with access to manage payroll can change payroll settings. Changing the pay period length...Applies to Account Holders, Managers
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How Paid Break Reporting Works
The paid break reporting feature allows employees to report that they have taken all of their required paid breaks during their shift. If the employee did not take their paid breaks, they can leave a note explaining why the breaks were missed for the employer’s records. Timesheet exports will highlight...Applies to Account Holders, Managers, Supervisors
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Automatically Deduct Scheduled Breaks
You can have unpaid breaks automatically deducted from timesheets if your employees don’t punch in or punch out for breaks on their own. When I Work recommends this feature be used when employees have regular unpaid breaks entered as a part of their schedule and there is no requirement for...Applies to Account Holders, Managers
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Setting Overtime Alerts
Set up overtime alerts to let managers know when employees are nearing overtime based on the configured weekly overtime threshold. Managers have the option to opt in or out of these alerts by setting their personal alert preferences. Overtime alerts are available and appear in the Attendance Settings if weekly overtime is calculated from...Applies to Account Holders
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Adjusting When Clock In/Out Reminders Are Sent
In When I Work, reminders are sent if an employee forgets to clock in or out for a shift. Adjust how soon after an employee forgets to clock in/out for a reminder to send to best fit your needs. For example, you might want to remind employees five minutes after they...Applies to Account Holders
From your iPhone or iPad
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How Paid Break Reporting Works
The paid break reporting feature allows employees to report that they have taken all of their required paid breaks during their shift. If the employee did not take their paid breaks, they can leave a note explaining why the breaks were missed for the employer’s records. Timesheet exports will highlight...Applies to Account Holders, Managers, Supervisors
From your Android phone
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How Paid Break Reporting Works
The paid break reporting feature allows employees to report that they have taken all of their required paid breaks during their shift. If the employee did not take their paid breaks, they can leave a note explaining why the breaks were missed for the employer’s records. Timesheet exports will highlight...Applies to Account Holders, Managers, Supervisors