Schedule Views
Applies to Account Holders, Managers, Supervisors
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Schedule Views and Filters
From your computer
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Changing your view of the schedule helps you better visualize upcoming shifts. The Scheduler offers three types of views: Time views determine the time period that you’re viewing. Staff views determine the formatting of the schedule. Color views determine whether the schedule is colored-coded based on shift colors, position colors, or...
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Scheduler Employee View Reference Guide
Employee view allows you to view the schedule organized by employee. Use employee view if you prefer to think about schedule coverage based on who is scheduled. Employee view can be used in day, week, two-week, and month time views. Time off requests and availability preferences are displayed in this...Applies to Account Holders, Managers, Supervisors
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Scheduler Position View Reference Guide
Position view displays shifts grouped by assigned position. Use position view if you’d like to schedule coverage based on which positions need to be filled. Position view can be used in the week, two-week, or month time views. Time off requests and availability preferences are not displayed in this view. Employees’ availability appears when...Applies to Account Holders, Managers, Supervisors
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Filtering the Schedule
Whether you prefer to schedule in employee view, positions view, or coverage view, you can filter your schedule to quickly view coverage for particular positions or job sites. Instead of viewing your entire schedule, filtering helps you narrow your schedule down to the shifts you want to see. Filters can...Applies to Account Holders, Managers, Supervisors
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Using Month View
Use month view to view the schedule, add and edit shifts, and print shifts for an entire month. Because month view offers fewer features than day or week view, we recommend using month view to review and fine tune the schedules you’ve made in the other views. Month view is...Applies to Account Holders, Managers, Supervisors
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Forecast Tools
Get more insight into your budget while scheduling using the forecast tools. Track the sales and hours budget for your schedules to ensure you have the right coverage and are within your labor budget. Use the forecast data import function to quickly enter sales and hours information across time. This...Applies to Account Holders, Managers, Supervisors
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Track Hours and Labor in the Scheduler
When I Work makes keeping track of employees’ hours easy as you’re building the schedule. The schedule displays total scheduled hours for the week or day and total scheduled hours per employee. All hours are counted based on the workday start time. This is set to 12 AM by default. Contact...Applies to Account Holders, Managers, Supervisors
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Scheduler Coverage View Reference Guide
Coverage view displays shifts in chronological order based on start time. Coverage view is a great tool to use when you want to make sure you have an entire week’s worth of shifts covered. It also helps you to determine any gaps for priority shift times. Coverage view can be...Applies to Account Holders, Managers, Supervisors
From your iPhone or iPad
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Schedule Views
The When I Work Staff Scheduling app allows you to view the full schedule, OpenShifts, and your personal shifts. If you have employee access privileges, check out employee schedule views article. From the When I Work Staff Scheduling app, tap Calendar Scheduler at the bottom of the screen. All Shifts view appears by default. All...Applies to Account Holders, Managers, Supervisors
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Schedule Filtering
You can filter shifts by schedules, job sites, positions, and employees. If you like, you can apply multiple filters at once; in this case, only shifts that match all of the applied filters are displayed. You can also filter the schedule from your computer or Android phone. From the When...Applies to Account Holders, Managers, Supervisors
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Schedule Views for Employees
The When I Work Staff Scheduling app allows you to view your personal schedule, the full schedule, and available OpenShifts. If you have supervisor, manager, or account holder access privileges, check out our schedule views article for management. From the When I Work Staff Scheduling app, tap Schedule at the bottom of the...Applies to Employees
From your Android phone
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Schedule Views
The When I Work Scheduling app for Android allows you to view and manage the full schedule, OpenShifts, and your personal schedule. If you have employee access privileges, check out our employee schedule views article. From the When I Work Scheduling app, tap Menu button in the upper-left corner of the...Applies to Account Holders, Managers, Supervisors
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Schedule Filtering
You can filter shifts by schedules, job sites, positions, and employees. If you like, you can apply multiple filters at once; in this case, only shifts that match all of the applied filters are displayed. You can also filter the schedule from your computer or iPhone. From the When I...Applies to Account Holders, Managers, Supervisors
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Schedule Views for Employees
The When I Work Scheduling app allows you to view your personal schedule, the full schedule, and available OpenShifts. If you have supervisor, manager, or account holder access privileges, check out our schedule views article for management. From the When I Work Scheduling app, tap Menu button in the upper-left corner of...Applies to Employees