Schedule Views for Employees

From your

Applies to

Overview

The When I Work Scheduling app allows you to view your personal schedule, the full schedule, and available OpenShifts.

If you have supervisor, manager, or admin access privileges, check out our schedule views article for management.

Opening the schedule

From the When I Work Scheduling app, tap Scheduler. The My Shifts view appears by default.

My Shifts View

Viewing My Shifts displays shifts assigned to you one week at a time.

a
Month Calendar
Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous month.
  • Tap to go to the next month.
b

Filters
Tap to filter shifts by schedule, position, or job site. The badge indicates the number of filters that are currently active.
c
Week Calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous week.
  • Tap to go to the next week.
d

Confirm shifts
Tap to confirm shifts for this week.
e
Shift
Tap to view shift details.
f
Total Hours
Number of hours you’re scheduled to work during the week.
Callout Name Description
a Month Calendar Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous month.
  • Tap to go to the next month.
b
Filters
Tap to filter shifts by schedule, position, or job site. The badge indicates the number of filters that are currently active.
c Week Calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous week.
  • Tap to go to the next week.
d
Confirm shifts
Tap to confirm shifts for this week.
e Shift Tap to view shift details.
f Total Hours Number of hours you’re scheduled to work during the week.

All Shifts view

The All Shifts view displays the full schedule for your workplace.

  • Your employer has the option to prevent you and your coworkers from seeing the full schedule.
  • Your employer can also set up the full schedule so that you and your coworkers can only see shifts that match your positions.

Callout
Name
Description
a
Month Calendar
Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous month.
  • Tap to go to the next month.
b
Filters
  • Tap to filter the schedule by location, position, or job site. A red badge indicates the number of filters that are currently active.
c
Week Calendar
  • Tap a date on the weekly calendar to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous week.
  • Tap to go to the next week.
d
Shift
  • Tap a shift to view details.
Callout Name Description
a Month Calendar Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous month.
  • Tap to go to the next month.
b Filters
  • Tap to filter the schedule by location, position, or job site. A red badge indicates the number of filters that are currently active.
c Week Calendar
  • Tap a date on the weekly calendar to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous week.
  • Tap to go to the next week.
d Shift
  • Tap a shift to view details.

OpenShifts View

The OpenShifts view displays shifts that you are qualified to take.

  • OpenShifts are available on a first come, first serve basis.
  • OpenShifts are available for all qualified and available employees.
  • Managers can choose to offer OpenShifts to specific employees. Only those employees have the option to pick up the shift.

Callout
Name
Description
a
Month Calendar
Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous month.
  • Tap to go to the next month.
b
Filters
  • Tap to filter the schedule by location, position, or job site. A red badge indicates the number of filters that are currently active.
c
Week Calendar
  • Tap a date on the weekly calendar to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous week.
  • Tap to go to the next week.
d
Shift
  • Tap a shift to view details.
Callout Name Description
a Month Calendar Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous month.
  • Tap to go to the next month.
b Filters
  • Tap to filter the schedule by location, position, or job site. A red badge indicates the number of filters that are currently active.
c Week Calendar
  • Tap a date on the weekly calendar to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous week.
  • Tap to go to the next week.
d Shift
  • Tap a shift to view details.

 

Updated on August 22, 2023

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