Schedule Views for Employees

From your

Applies to

Overview

The When I Work Scheduling app allows you to view your personal schedule, the full schedule, and available OpenShifts.

If you have supervisor, manager, or account holder access privileges, check out our schedule views article for management.

Opening the schedule

From the When I Work Scheduling app, tap Menu button in the upper-left corner of the screen, then tap Schedule.

All Shifts view appears by default. To switch views, tap the view title or swipe to the left or right.

My Shifts view

My Shifts displays your shifts one week at a time.My Shifts

Callouta
NamePreferences
(Filters)
DescriptionTap to filter shifts by schedule, position, or job site. The badge indicates the number of filters that are currently active.
Calloutb
NameMore button
(Actions)
DescriptionTap to acknowledge shifts for this week.
Calloutc
NameWeek calendar
Description
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the previous week.
Calloutd
NameShift
Description

Tap to view shift details, swap the shift, or drop the shift.

A Checkmark indicates the shift is acknowledged.

Callout Name Description
a Preferences
(Filters)
Tap to filter shifts by schedule, position, or job site. The badge indicates the number of filters that are currently active.
b More button
(Actions)
Tap to acknowledge shifts for this week.
c Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the previous week.
d Shift

Tap to view shift details, swap the shift, or drop the shift.

A Checkmark indicates the shift is acknowledged.

All Shifts view

All Shifts displays the full schedule for your workplace.

  • Your employer has the option to prevent you and your coworkers from seeing the full schedule.
  • Your employer can also set up the full schedule so that you and your coworkers can only see shifts that match your positions.

All Shifts

From All Shifts you can:

  • Tap Preferences to filter shifts by schedule, position, or job site..
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the previous week.
  • Tap a shift to view details.

Open Shifts view

Open Shifts displays shifts that you are qualified to take based on your position.

  • OpenShifts are available on a first come, first serve basis.
  • OpenShifts are available for all qualified and available employees.
  • Managers can choose to offer OpenShifts to specific employees. Only those employees have the option to pick up the shift.

Open Shifts

From Open Shifts you can:

  • Tap Preferences to filter shifts by schedule, position, or job site.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the previous week.
  • Tap a shift to view more information or take it. See Taking OpenShifts.
Updated on November 15, 2017

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