1. Home
  2. Scheduling
  3. Schedule Views and Filters
  4. Scheduler Coverage View Reference Guide

Scheduler Coverage View Reference Guide

From your

Applies to , ,

Overview

Coverage view displays shifts in chronological order based on start time. Coverage view is a great tool to use when you want to make sure you have an entire week’s worth of shifts covered. It also helps you to determine any gaps for priority shift times.

Considerations

  • Coverage view can be used in the week, two-week, or month time views.
  • Time off requests and availability preferences are not displayed in this view. Employees’ availability appears when you add or edit a shift.
  • Shifts at other schedules are not displayed in this view.
  • When shifts have the same start time, their order will be determined by end time.
  • When shifts have the same start and end time, the shifts are ordered alphabetically based on the first name of the employee assigned to each shift.

Navigate to Coverage View

  1. Go to the Scheduler.
  2. Next to View Shifts By, click Down.
  3. Click Coverage from the drop-down menu.
    NOTE: Scheduler views have keyboard shortcuts. To navigate to coverage view using the keyboard, select “c”. 

Screenshot of the steps above.

Coverage View Reference

Display of coverage view for reference

Callouta
NameTask Lists / Annotations
Description

Allow you to create Annotations or monitor Task Lists.

Click Tasks to view Task Lists assigned for that date.

Click Chat to create or edit an annotation.

Calloutb
NameSchedule
DescriptionAllows you to select the schedule that you’d like to view and add shifts to. Check here to ensure that you’re viewing the correct team’s shifts.
Calloutc
NameOpenShift
DescriptionUse OpenShifts to offer shifts to a select group of qualified employees. Eligible employees can pick up OpenShifts to help ensure complete coverage.
Calloutd
NameHighlight OpenShifts
DescriptionUse to highlight OpenShifts in coverage view. When this box is checked, assigned shifts fade into the background, while the OpenShifts remain in full color.
Calloute
NameColor picker
DescriptionUse to manage how your shifts are color-coded. Shifts can be viewed by shift color, position color, or job site color to help you visually organize your schedule.
Calloutf
NameAssigned shifts and hours counters
Description

Use to view the number of total shifts (OpenShifts and assigned shifts) and combined total hours for the day.

Check out Track Hours and Labor in Scheduler for more information about total hours are calculated.

Calloutg
NameUnpublished Shift
DescriptionUnpublished shifts are not visible to employees. You can identify unpublished shifts by their diagonal stripes.
Callout Name Description
a Task Lists / Annotations

Allow you to create Annotations or monitor Task Lists.

Click Tasks to view Task Lists assigned for that date.

Click Chat to create or edit an annotation.

b Schedule Allows you to select the schedule that you’d like to view and add shifts to. Check here to ensure that you’re viewing the correct team’s shifts.
c OpenShift Use OpenShifts to offer shifts to a select group of qualified employees. Eligible employees can pick up OpenShifts to help ensure complete coverage.
d Highlight OpenShifts Use to highlight OpenShifts in coverage view. When this box is checked, assigned shifts fade into the background, while the OpenShifts remain in full color.
e Color picker Use to manage how your shifts are color-coded. Shifts can be viewed by shift color, position color, or job site color to help you visually organize your schedule.
f Assigned shifts and hours counters

Use to view the number of total shifts (OpenShifts and assigned shifts) and combined total hours for the day.

Check out Track Hours and Labor in Scheduler for more information about total hours are calculated.

g Unpublished Shift Unpublished shifts are not visible to employees. You can identify unpublished shifts by their diagonal stripes.

Use Filters with Coverage View

Use position and job site filters to make sure specific roles or locations have the coverage that they need.

Under View Options on the left side of the scheduler, there is a list of positions and job sites. Select an item in one of these lists to hide shifts assigned to other positions or job sites from view. To view shifts assigned to all positions and job sites again, click Select All at the top of each list.

Frequently Asked Questions

How can I view shift coverage for one day? 

Use the employee view to view the schedule by day. Check out Viewing Hourly Coverage in the Schedule for more details.

Can I print the schedule in coverage view? 

Yes. The schedule can be printed in coverage view by clicking  Print  in the top right.

Can I use Forecast Tools in coverage view?

Yes, Forecast Tools are available in all views as long as the schedule is being viewed by a date range of one week.

Updated on December 14, 2020

Was this article helpful?

Related Articles

Still Need Help?

Open a ticket with our customer care team.

Submit a Ticket