Overview

The When I Work Staff Scheduling app allows you to view your personal schedule, the full schedule, and available OpenShifts.

If you have supervisor, manager, or admin access privileges, check out our schedule views article for management.

Opening the schedule

From the When I Work Staff Scheduling app, tap Schedule at the bottom of the screen. My Shifts view appears by default.

My Shifts displays your shifts one week at a time.

Callout	a
Name	Filters
Description	Tap to filter the schedule by location, position, or job site. The badge indicates the number of filters that are currently active.
Callout	b
Name	Month calendar
Description	Tap to expand the monthly calendar. Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Swipe from left to right to go to the previous month. Swipe from right to left to go to the next month.
Callout	c
Name	Share schedule
Description	Tap to share a summary of your schedule.
Callout	d
Name	Week calendar
Description	Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Swipe from left to right to go to the previous week. Swipe from right to left to go to the next week.
Callout	e
Name	Confirm shifts
Description	Tap to confirm shifts for this week.
Callout	f
Name	Shift
Description	Tap to view shift details. A indicates the shift is confirmed.
Callout	g
Name	Daily Hours
Description	Number of hours you’re scheduled to work on that date.
Callout	h
Name	Total hours
Description	Number of hours you’re scheduled to work during the week.

Callout	Name	Description
a	Filters	Tap to filter the schedule by location, position, or job site. The badge indicates the number of filters that are currently active.
b	Month calendar	Tap to expand the monthly calendar. Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Swipe from left to right to go to the previous month. Swipe from right to left to go to the next month.
c	Share schedule	Tap to share a summary of your schedule.
d	Week calendar	Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Swipe from left to right to go to the previous week. Swipe from right to left to go to the next week.
e	Confirm shifts	Tap to confirm shifts for this week.
f	Shift	Tap to view shift details. A indicates the shift is confirmed.
g	Daily Hours	Number of hours you’re scheduled to work on that date.
h	Total hours	Number of hours you’re scheduled to work during the week.

All Shifts displays the full schedule for your workplace.

Your employer has the option to prevent you and your coworkers from seeing the full schedule.
Your employer can also set up the full schedule so that you and your coworkers can only see shifts that match your positions.

From All Shifts you can:

Tap to filter the schedule by location, position, or job site.
Tap to expand the monthly calendar. A dot under a date indicates there are shifts on that day.
Tap a date on the weekly calendar to scroll to that day. A dot under a date indicates there are shifts on that day.
Swipe from left to right to go to the previous week.
Swipe from right to left to go to the next week.
Tap a shift to view details.

OpenShifts displays shifts that you are qualified to take.

OpenShifts are available on a first come, first serve basis.
OpenShifts are available for all qualified and available employees.
Managers can choose to offer OpenShifts to specific employees. Only those employees have the option to pick up the shift.

From OpenShifts you can:

Tap to filter the schedule by location, position, or job site.
Tap to expand the monthly calendar. A dot under a date indicates there are shifts on that day.
Tap a date on the weekly calendar to scroll to that day. A dot under a date indicates there are shifts on that day.
Swipe from left to right to go to the previous week.
Swipe from right to left to go to the next week.
Tap a shift to view details or take it. See Taking OpenShifts.

Updated on November 7, 2022