Schedule Views for Employees

From your

Applies to

Overview

The When I Work Staff Scheduling app allows you to view your personal schedule, the full schedule, and available OpenShifts.

If you have supervisor, manager, or account holder access privileges, check out our schedule views article for management.

Opening the schedule

From the When I Work Staff Scheduling app, tap Schedule Scheduler at the bottom of the screen. My Shifts view appears by default.

My Shifts view

My Shifts displays your shifts one week at a time.My Shifts

Callouta
NameFilters
DescriptionTap to filter the schedule by location, position, or job site. The badge indicates the number of filters that are currently active.
Calloutb
NameCheckmark
(Acknowledge shifts)
DescriptionTap to acknowledge shifts for this week.
Callout c
Name Share
(Share schedule)
Description Tap to share a summary of your schedule.
Calloutd
NameWeek calendar
Description
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap < or swipe from left to right to go to the previous week.
  • Tap > or swipe from right to left to go to the previous week.
Calloute
NameShift
DescriptionTap to view shift details. A Checkmark indicates the shift is acknowledged.
Calloutf
NameDaily Hours
Description Number of hours you’re scheduled to work on that date.
Calloutg
NameTotal hours
DescriptionNumber of hours you’re scheduled to work during the week.
Callout Name Description
a Filters Tap to filter the schedule by location, position, or job site. The badge indicates the number of filters that are currently active.
b Checkmark
(Acknowledge shifts)
Tap to acknowledge shifts for this week.
 c  Share
(Share schedule)
 Tap to share a summary of your schedule.
d Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap < or swipe from left to right to go to the previous week.
  • Tap > or swipe from right to left to go to the previous week.
e Shift Tap to view shift details. A Checkmark indicates the shift is acknowledged.
f Daily Hours  Number of hours you’re scheduled to work on that date.
g Total hours Number of hours you’re scheduled to work during the week.

All Shifts view

All Shifts displays the full schedule for your workplace.

  • Your employer has the option to prevent you and your coworkers from seeing the full schedule.
  • Your employer can also set up the full schedule so that you and your coworkers can only see shifts that match your positions.

All Shifts

From All Shifts you can:

  • Tap Filters to filter by location, position, or job site.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap < or swipe from left to right to go to the previous week.
  • Tap > or swipe from right to left to go to the previous week.
  • Tap a shift to view details.

Open Shifts view

Open Shifts displays shifts that you are qualified to take based on your position.

  • OpenShifts are available on a first come, first serve basis.
  • OpenShifts are available for all qualified and available employees.
  • Managers can choose to offer OpenShifts to specific employees. Only those employees have the option to pick up the shift.

Open Shifts

From Open Shifts you can:

  • Tap Filters to filter by location, position, or job site.
  • Tap a shift to view more information or take it. See Taking OpenShifts.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap < or swipe from left to right to go to the previous week.
  • Tap > or swipe from right to left to go to the previous week.
Updated on November 15, 2017

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