Publishing the Schedule
Applies to Admins, Managers, Supervisors
- Home
- Scheduling
- Sending the Schedule to Your Team
Sending the Schedule to Your Team
From your computer
-
When you’re done making the schedule, you need to let your staff know. Publishing the schedule alerts your users that they have new shifts, and allows them to see the shifts in the When I Work app. You can also publish the schedule from your iPhone/iPad or Android phone. The Publish & Notify button near the top-left corner of the Scheduler allows you to publish the schedule for the day, week, or month that you’re currently viewing. When you’re finished making the schedule, click Publish & Notify to let your users know about their shifts. Users with new or updated shifts...
-
Publishing a Single Shift
When you initially add a shift to the schedule, it is only visible to you and other supervisors and managers; the employee cannot see the shift until you publish it. This allows you to build and tweak the schedule without making it visible to your employees. Unpublished shifts have diagonal lines to let you know they’re not published. If you’re making a small tweak to the schedule, you might want to publish one shift at a time. However, if you’ve got many shifts to publish we recommend publishing the entire schedule at once. You can also publish from your iPhone/iPad...Applies to Admins, Managers, Supervisors
-
Minimizing Publish Notifications
If you want to avoid sending your users too many notifications when you’re building the schedule, don’t publish shifts one at a time. Instead, publish the schedule for longer time periods and we’ll do our best to minimize notifications. To make sure your employees are aware of their shifts, When I Work notifies your employees when: You publish shifts that are assigned to them using the Publish & Notify button or by publishing the shift individually. You save changes to a shift that is already published. You publish OpenShifts that they’re eligible to take. You offer OpenShifts to them. You delete a...Applies to Admins, Managers, Supervisors
-
Unpublishing Shifts
You may need to unpublish a shift if you accidentally published it too early, or if you need to modify the shift without making the changes immediately visible to the user. When you unpublish a shift, the assigned user can no longer see it and the user is not notified. However, the shift is still visible to supervisors, managers, and the admin. You can also unpublish shifts from your iPhone/iPad or Android phone. On the shift that you want to unpublish, click Edit or Pencil button. Click Save & Unpublish. Go to the day, week, or month that you want to...Applies to Admins, Managers, Supervisors
From your iPhone or iPad
-
Publishing Shifts
When you initially add a shift to the schedule, it is only visible to you and other supervisors and managers; the employee cannot see the shift until you publish it. This allows you to build and tweak the schedule without making it visible to your employees. Unpublished shifts have diagonal lines to let you know they’re not published. You can also publish the schedule from your computer or publish shifts individually from your Android phone. To make sure your employees are aware of their shifts, When I Work notifies your employees when: You publish shifts that are assigned to them using the Publish & Notify button...Applies to Admins, Managers, Supervisors
-
Unpublishing Shifts
You may need to unpublish a shift if you accidentally published it too early, or if you need to modify the shift without making the changes immediately visible to the user. When you unpublish a shift, the assigned user can no longer see it and the user is not notified. However, the shift is still visible to supervisors, managers, and the admin. You can also unpublish shifts from your computer or Android phone. From the When I Work Staff Scheduling app, tap the Schedule tab at the bottom of the screen. Tap the shift that you need to unpublish. In the...Applies to Admins, Managers, Supervisors
From your Android phone
-
Publishing Shifts
If you need to publish an existing shift on the go, the When I Work Scheduling app for Android has you covered. Publishing shifts allows users to see their shifts when they log in and sends them notifications based on their alert preferences. The When I Work Scheduling app for...Applies to Admins, Managers, Supervisors
-
Unpublishing Shifts
You may need to unpublish a shift if you accidentally published it too early, or if you need to modify the shift without making the changes immediately visible to the user. When you unpublish a shift, the assigned user can no longer see it and the user is not notified....Applies to Admins, Managers, Supervisors