Schedule Views

From your

Applies to , ,

Overview

The When I Work Staff Scheduling app allows you to view the full schedule, OpenShifts, and your personal shifts.

If you have employee access privileges, check out our employee schedule views article.

Opening the schedule

From the When I Work Staff Scheduling app, tap Scheduler Schedule at the bottom of the screen. All Shifts view appears by default.

All Shifts view

All Shifts displays the full schedule one week at a time.All Shifts view

Callouta
Name Filters
DescriptionTap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
Calloutb
NameAdd
(Add Shift)
DescriptionTap to add a shift.
Calloutc
NamePublish and Notify
(Publish & Notify)
DescriptionTap to publish the schedule.
This action appears when you’ve filtered the schedule to specific schedules or employees. 
Calloutd
NameWeek calendar
Description
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left or swipe from left to right to go to the previous week.
  • Tap Right or swipe from right to left to go to the previous week.
Calloute
NameDaily hours
DescriptionNumber of hours scheduled on that date.
Calloutf
NameShift
DescriptionTap to view shift details. Checkmark indicates the shift is acknowledged.
Calloutg
NameTotal hours
DescriptionNumber of hours scheduled for the week.
Callout Name Description
a  Filters Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
b Add
(Add Shift)
Tap to add a shift.
c Publish and Notify
(Publish & Notify)
Tap to publish the schedule.
This action appears when you’ve filtered the schedule to specific schedules or employees. 
d Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left or swipe from left to right to go to the previous week.
  • Tap Right or swipe from right to left to go to the previous week.
e Daily hours Number of hours scheduled on that date.
f Shift Tap to view shift details. Checkmark indicates the shift is acknowledged.
g Total hours Number of hours scheduled for the week.

Open Shifts view

Open Shifts displays OpenShifts one week at a time.Open Shifts view

Callouta
Name Filters
DescriptionTap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
Calloutb
NameAdd
(Add Shift)
DescriptionTap to add a shift.
Calloutc
NamePublish and Notify
(Publish & Notify)
DescriptionTap to publish the schedule.
This action appears when you’ve filtered the schedule to specific schedules or employees. 
Calloutd
NameWeek calendar
Description
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left or swipe from left to right to go to the previous week.
  • Tap Right or swipe from right to left to go to the previous week.
Calloutd
NameOpenShift
DescriptionTap to:

  • View shift details.
  • Take the shift.
  • Offer the shift to one or more employees.
Callout Name Description
a  Filters Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
b Add
(Add Shift)
Tap to add a shift.
c Publish and Notify
(Publish & Notify)
Tap to publish the schedule.
This action appears when you’ve filtered the schedule to specific schedules or employees. 
d Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left or swipe from left to right to go to the previous week.
  • Tap Right or swipe from right to left to go to the previous week.
d OpenShift Tap to:

  • View shift details.
  • Take the shift.
  • Offer the shift to one or more employees.

My Shifts view

My Shifts displays your shifts one week at a time.My Shifts view

Callouta
Name Filters
DescriptionTap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
Calloutb
NameAdd
(Add Shift)
DescriptionTap to add a shift.
Calloutc
NameMore
(Actions)
Description
  • Publish and Notify Publish & Notify: Tap to publish the schedule.
    Appears when you’ve filtered the schedule to specific schedules or employees. 
  • Checkmark Acknowledge Shifts: Tap to acknowledge your shifts for this week.
    Appears if you have shifts to acknowledge.
  • Share Share Schedule: Tap to share a summary of your schedule.
Calloutd
NameWeek calendar
Description
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left or swipe from left to right to go to the previous week.
  • Tap Right or swipe from right to left to go to the previous week.
Calloute
NameDaily hours
DescriptionNumber of hours you’re scheduled to work on that date.
Calloutf
NameShift
DescriptionTap to view shift details. Checkmark indicates the shift is acknowledged.
Calloutg
NameTotal hours
DescriptionNumber of hours you’re scheduled to work during the week.
Callout Name Description
a  Filters Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
b Add
(Add Shift)
Tap to add a shift.
c More
(Actions)
  • Publish and Notify Publish & Notify: Tap to publish the schedule.
    Appears when you’ve filtered the schedule to specific schedules or employees. 
  • Checkmark Acknowledge Shifts: Tap to acknowledge your shifts for this week.
    Appears if you have shifts to acknowledge.
  • Share Share Schedule: Tap to share a summary of your schedule.
d Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left or swipe from left to right to go to the previous week.
  • Tap Right or swipe from right to left to go to the previous week.
e Daily hours Number of hours you’re scheduled to work on that date.
f Shift Tap to view shift details. Checkmark indicates the shift is acknowledged.
g Total hours Number of hours you’re scheduled to work during the week.

 

Updated on November 16, 2017

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