Overview

The When I Work Staff Scheduling app allows you to view the full schedule, OpenShifts, and your personal shifts.

Opening the schedule

From the When I Work Staff Scheduling app, tap Scheduler at the bottom of the screen. All Shifts view appears by default.

All Shifts displays the full schedule one week at a time. All Shifts view

Callout	a
Name	Filters
Description	Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
Callout	b
Name	(Add Shift)
Description	Tap to schedule a shift.
Callout	c
Name	(Publish & Notify)
Description	Tap to publish the schedule. This action appears when you’ve filtered the schedule to specific schedules or employees.
Callout	d
Name	Week calendar
Description	Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Tap or swipe from left to right to go to the previous week. Tap or swipe from right to left to go to the previous week.
Callout	e
Name	Daily hours
Description	Number of hours scheduled on that date.
Callout	f
Name	Shift
Description	Tap to view shift details. indicates the shift is confirmed.
Callout	g
Name	Total hours
Description	Number of hours scheduled for the week.

Callout	Name	Description
a	Filters	Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
b	(Add Shift)	Tap to schedule a shift.
c	(Publish & Notify)	Tap to publish the schedule. This action appears when you’ve filtered the schedule to specific schedules or employees.
d	Week calendar	Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Tap or swipe from left to right to go to the previous week. Tap or swipe from right to left to go to the previous week.
e	Daily hours	Number of hours scheduled on that date.
f	Shift	Tap to view shift details. indicates the shift is confirmed.
g	Total hours	Number of hours scheduled for the week.

OpenShifts displays OpenShifts one week at a time. Open Shifts view

Callout	a
Name	Filters
Description	Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
Callout	b
Name	(Add Shift)
Description	Tap to schedule a shift.
Callout	c
Name	(Publish & Notify)
Description	Tap to publish the schedule. This action appears when you’ve filtered the schedule to specific schedules or employees.
Callout	d
Name	Week calendar
Description	Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Tap or swipe from left to right to go to the previous week. Tap or swipe from right to left to go to the previous week.
Callout	d
Name	OpenShift
Description	Tap to: View shift details. Take the shift. Offer the shift to one or more employees.

Callout	Name	Description
a	Filters	Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
b	(Add Shift)	Tap to schedule a shift.
c	(Publish & Notify)	Tap to publish the schedule. This action appears when you’ve filtered the schedule to specific schedules or employees.
d	Week calendar	Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Tap or swipe from left to right to go to the previous week. Tap or swipe from right to left to go to the previous week.
d	OpenShift	Tap to: View shift details. Take the shift. Offer the shift to one or more employees.

My Shifts displays your shifts one week at a time. My Shifts view

Callout	a
Name	Filters
Description	Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
Callout	b
Name	(Add Shift)
Description	Tap to schedule a shift.
Callout	c
Name	(Actions)
Description	Publish & Notify: Tap to publish the schedule. Appears when you’ve filtered the schedule to specific schedules or employees. Confirm Shifts: Tap to confirm your shifts for this week. Appears if you have shifts to confirm. Share Schedule: Tap to share a summary of your schedule.
Callout	d
Name	Week calendar
Description	Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Tap or swipe from left to right to go to the previous week. Tap or swipe from right to left to go to the previous week.
Callout	e
Name	Daily hours
Description	Number of hours you’re scheduled to work on that date.
Callout	f
Name	Shift
Description	Tap to view shift details. indicates the shift is confirmed.
Callout	g
Name	Total hours
Description	Number of hours you’re scheduled to work during the week.

Callout	Name	Description
a	Filters	Tap to filter shifts by schedule, job site, position, or employee. The badge indicates the number of filters that are currently active.
b	(Add Shift)	Tap to schedule a shift.
c	(Actions)	Publish & Notify: Tap to publish the schedule. Appears when you’ve filtered the schedule to specific schedules or employees. Confirm Shifts: Tap to confirm your shifts for this week. Appears if you have shifts to confirm. Share Schedule: Tap to share a summary of your schedule.
d	Week calendar	Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day. Tap or swipe from left to right to go to the previous week. Tap or swipe from right to left to go to the previous week.
e	Daily hours	Number of hours you’re scheduled to work on that date.
f	Shift	Tap to view shift details. indicates the shift is confirmed.
g	Total hours	Number of hours you’re scheduled to work during the week.

Double tap in the Scheduler section to jump to today’s date.

Updated on September 18, 2019