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Schedule Views

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Overview

The When I Work Staff Scheduling app allows you to view the full schedule, OpenShifts, and your personal shifts.

If you have employee access privileges, check out employee schedule views article.

Opening the schedule

From the When I Work Staff Scheduling app, tap Calendar Scheduler at the bottom of the screen. All Shifts view appears by default.

All Shifts view

All Shifts displays the full schedule one week at a time.

a
Preferences Filters
Tap to filter shifts by schedule, job site, position, or user. The badge indicates the number of filters that are currently active.
b
Calendar Month calendar
Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous month.
  • Swipe from right to left to go to the next month.
c
More More
Add
Add a Shift

Publish and Notify Publish & Notify

  • Tap to publish the schedule.
    This action appears when you’ve filtered the schedule to specific schedules or employees. 
d
Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous week.
  • Swipe from right to left to go to the next week.
e
Daily hours
Number of hours scheduled on that date.
f
Shift
Tap to view shift details.
g
Total hours
Number of hours scheduled for the week.
Callout Name Description
a Preferences Filters Tap to filter shifts by schedule, job site, position, or user. The badge indicates the number of filters that are currently active.
b Calendar Month calendar Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous month.
  • Swipe from right to left to go to the next month.
c More More Add
Add a Shift

Publish and Notify Publish & Notify

  • Tap to publish the schedule.
    This action appears when you’ve filtered the schedule to specific schedules or employees. 
d Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous week.
  • Swipe from right to left to go to the next week.
e Daily hours Number of hours scheduled on that date.
f Shift Tap to view shift details.
g Total hours Number of hours scheduled for the week.

OpenShifts view

OpenShifts displays OpenShifts one week at a time.

a
Preferences Filters
Tap to filter shifts by schedule, job site, position, or user. The badge indicates the number of filters that are currently active.
b
Calendar Month calendar
Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous month.
  • Swipe from right to left to go to the next month.
c
More More
Add
Add a Shift

Publish and Notify Publish & Notify

  • Tap to publish the schedule.
    This action appears when you’ve filtered the schedule to specific schedules or employees. 
d
Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous week.
  • Swipe from right to left to go to the next week.
e
Daily hours
Number of hours of scheduled OpenShifts on that date.
f
OpenShift
Tap to:

  • View shift details.
  • Take the shift.
  • Offer the shift to one or more users.
g
Total hours
Number of hours of OpenShifts for the week.
Callout Name Description
a Preferences Filters Tap to filter shifts by schedule, job site, position, or user. The badge indicates the number of filters that are currently active.
b Calendar Month calendar Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous month.
  • Swipe from right to left to go to the next month.
c More More Add
Add a Shift

Publish and Notify Publish & Notify

  • Tap to publish the schedule.
    This action appears when you’ve filtered the schedule to specific schedules or employees. 
d Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous week.
  • Swipe from right to left to go to the next week.
e Daily hours Number of hours of scheduled OpenShifts on that date.
f OpenShift Tap to:

  • View shift details.
  • Take the shift.
  • Offer the shift to one or more users.
g Total hours Number of hours of OpenShifts for the week.

My Shifts view

My Shifts displays your shifts one week at a time.

Callouta
NamePreferences Filters
DescriptionTap to filter shifts by schedule, job site, or position. The badge indicates the number of filters that are currently active.
Calloutb
NameCalendar Month calendar
DescriptionTap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous month.
  • Swipe from right to left to go to the next month.
Calloutc
NameMore More
DescriptionAdd
Add a Shift

Publish and Notify Publish & Notify

  • Tap to publish the schedule.
    This action appears when you’ve filtered the schedule to specific schedules. 
Calloutd
NameWeek calendar
Description
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous week.
  • Swipe from right to left to go to the next week.
Calloute
NameCalendar Checkmark Confirm shifts
DescriptionTap to confirm shifts for this week.
Calloutf
NameDaily hours
DescriptionNumber of hours you’re scheduled to work on that date.
Calloutg
NameShift
DescriptionTap to view shift details.
Callouth
NameTotal hours
DescriptionNumber of hours you’re scheduled to work during the week.
Callout Name Description
a Preferences Filters Tap to filter shifts by schedule, job site, or position. The badge indicates the number of filters that are currently active.
b Calendar Month calendar Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous month.
  • Swipe from right to left to go to the next month.
c More More Add
Add a Shift

Publish and Notify Publish & Notify

  • Tap to publish the schedule.
    This action appears when you’ve filtered the schedule to specific schedules. 
d Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Swipe from left to right to go to the previous week.
  • Swipe from right to left to go to the next week.
e Calendar Checkmark Confirm shifts Tap to confirm shifts for this week.
f Daily hours Number of hours you’re scheduled to work on that date.
g Shift Tap to view shift details.
h Total hours Number of hours you’re scheduled to work during the week.

Updated on November 1, 2022
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