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Schedule Views

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Overview

The When I Work Scheduling app for Android allows you to view and manage the full schedule, OpenShifts, and your personal schedule.

If you have employee access privileges, check out our employee schedule views article.

Opening the schedule

From the When I Work Scheduling app, tap Menu button in the upper-left corner of the screen, then tap Calendar Scheduler. All Shifts view appears by default. 

All Shifts view

All Shifts displays the full schedule one week at a time.

a
Calendar Month calendar 
Tap to expand the monthly calendar.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous month.
  • Tap Right to go to the next month.
b
Preferences
Filters
Tap to filter shifts by schedules, job sites, positions, or employees. The badge indicates the number of filters that are currently active.
c
Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the next week.
d
Shift
Tap to view shift details. 
e
Unpublished Shift
Tap to view shift details or to publish the shift.
f
Add Add
Tap to schedule a shift.
g
Total hours
Number of hours scheduled for the week.
Callout Name Description
a Calendar Month calendar  Tap to expand the monthly calendar.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous month.
  • Tap Right to go to the next month.
b Preferences
Filters		 Tap to filter shifts by schedules, job sites, positions, or employees. The badge indicates the number of filters that are currently active.
c Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the next week.
d Shift Tap to view shift details. 
e Unpublished Shift Tap to view shift details or to publish the shift.
f Add Add Tap to schedule a shift.
g Total hours Number of hours scheduled for the week.

OpenShifts view

OpenShifts displays OpenShifts one week at a time.

a
Calendar Month calendar 
Tap to expand the monthly calendar.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous month.
  • Tap Right to go to the next month.
b
Preferences
Filters
Tap to filter shifts by schedules, job sites, positions, or users. The badge indicates the number of filters that are currently active.
c
Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the previous week.
d
OpenShift
Tap to:
  • View shift details.
  • Take the shift.
  • Offer the shift to one or more users.
 e
Add Add
Tap to schedule a shift.
f
Total hours
Number of hours of OpenShifts for the week. 
Callout Name Description
a Calendar Month calendar  Tap to expand the monthly calendar.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous month.
  • Tap Right to go to the next month.
b Preferences
Filters		 Tap to filter shifts by schedules, job sites, positions, or users. The badge indicates the number of filters that are currently active.
c Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the previous week.
d OpenShift Tap to:
  • View shift details.
  • Take the shift.
  • Offer the shift to one or more users.
 e Add Add Tap to schedule a shift.
f Total hours Number of hours of OpenShifts for the week. 

My Shifts view

My Shifts displays your shifts one week at a time.

a
Calendar Month calendar 
Tap to expand the monthly calendar.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous month.
  • Tap Right to go to the next month.
b
Preferences
Filters
Tap to filter shifts by schedules, job sites, positions, or users. The badge indicates the number of filters that are currently active.
c
Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the previous week.
d
Calendar Checkmark Confirm shifts
Tap to confirm shifts for this week.
e
Shift
Tap to view shift details.
f
Add Add
Tap to schedule a shift.
g
Total hours
Number of hours you’re scheduled to work during the week.
Callout Name Description
a Calendar Month calendar  Tap to expand the monthly calendar.
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous month.
  • Tap Right to go to the next month.
b Preferences
Filters		 Tap to filter shifts by schedules, job sites, positions, or users. The badge indicates the number of filters that are currently active.
c Week calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap Left to go to the previous week.
  • Tap Right to go to the previous week.
d Calendar Checkmark Confirm shifts Tap to confirm shifts for this week.
e Shift Tap to view shift details.
f Add Add Tap to schedule a shift.
g Total hours Number of hours you’re scheduled to work during the week.

 

Updated on November 1, 2022
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