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Schedule Views

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Overview

The When I Work Scheduling app for Android allows you to view and manage the full schedule, OpenShifts, and your personal schedule.

If you have employee access privileges, check out our employee schedule views article.

Opening the Schedule

From the When I Work Scheduling app, tap Scheduler at the bottom of the screen. All Shifts view appears by default. 

All Shifts View

The All Shifts view displays the full schedule one week at a time.

a
Month Calendar 
Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous month.
  • Tap  to go to the next month.
b

Filters
Tap to filter shifts by schedules, job sites, positions, or employees. The badge indicates the number of filters that are currently active.
c
Week Calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous week.
  • Tap to go to the next week.
d
Shift
Tap to view shift details. 
e
Unpublished Shift
Tap to view shift details or to publish the shift.
f
Add
Tap to schedule a shift.
g
Total Hours
Number of hours scheduled for the week.
Callout Name Description
a Month Calendar  Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous month.
  • Tap  to go to the next month.
b
Filters		 Tap to filter shifts by schedules, job sites, positions, or employees. The badge indicates the number of filters that are currently active.
c Week Calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous week.
  • Tap to go to the next week.
d Shift Tap to view shift details. 
e Unpublished Shift Tap to view shift details or to publish the shift.
f Add Tap to schedule a shift.
g Total Hours Number of hours scheduled for the week.

OpenShifts View

Selecting OpenShifts displays OpenShifts one week at a time.

a
Month Calendar 
Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous month.
  • Tap  to go to the next month.
b

Filters
Tap to filter shifts by schedules, job sites, positions, or users. The badge indicates the number of filters that are currently active.
c
Week Calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous week.
  • Tap to go to the previous week.
d
OpenShift
Tap to:

  • View shift details.
  • Take the shift.
  • Offer the shift to one or more users.
 e
Add
Tap to schedule a shift.
f
Total Hours
Number of hours of OpenShifts for the week. 
Callout Name Description
a Month Calendar  Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous month.
  • Tap  to go to the next month.
b
Filters		 Tap to filter shifts by schedules, job sites, positions, or users. The badge indicates the number of filters that are currently active.
c Week Calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous week.
  • Tap to go to the previous week.
d OpenShift Tap to:

  • View shift details.
  • Take the shift.
  • Offer the shift to one or more users.
 e Add Tap to schedule a shift.
f Total Hours Number of hours of OpenShifts for the week. 

My Shifts View

Selecting My Shifts will display your shifts one week at a time.

a
Month Calendar 
Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous month.
  • Tap  to go to the next month.
b

Filters
Tap to filter shifts by schedules, job sites, positions, or users. The badge indicates the number of filters that are currently active.
c
Week Calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous week.
  • Tap to go to the previous week.
d
Confirm Shifts
Tap to confirm shifts for this week.
e
Shift
Tap to view shift details.
f
Add
Tap to schedule a shift.
g
Total Hours
Number of hours you’re scheduled to work during the week.
Callout Name Description
a Month Calendar  Tap to expand the monthly calendar.

  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap  to go to the previous month.
  • Tap  to go to the next month.
b
Filters		 Tap to filter shifts by schedules, job sites, positions, or users. The badge indicates the number of filters that are currently active.
c Week Calendar
  • Tap a date to scroll to that day. A dot under a date indicates there are shifts on that day.
  • Tap to go to the previous week.
  • Tap to go to the previous week.
d Confirm Shifts Tap to confirm shifts for this week.
e Shift Tap to view shift details.
f Add Tap to schedule a shift.
g Total Hours Number of hours you’re scheduled to work during the week.

Updated on August 22, 2023
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