Printing the Schedule
Applies to Admins, Managers, Supervisors
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Printing and Exporting
From your computer
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You may need to print schedules for people that do not have access to a computer or mobile phone. Two types of printing are available: Multiple people (day, week, or month) Single person (week) We strongly recommend that users with computers or smartphones use the When I Work web app...
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Exporting Time Off Requests
Exporting time off requests from your When I Work account allows you to download a spreadsheet containing your user’s unpaid, paid, sick or holiday requests. Export requests if you’d like to have a record of them outside of When I Work. Check out Can I Export My Data? for more information...Applies to Admins, Managers, Supervisors
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Can I Export My Data?
It is your responsibility to maintain appropriate alternate backups of your When I Work data. When I Work makes it easy to export your data by offering the following exports. Use the following instructions to export the data you need from your When I Work account: Users Job Sites Pay Period Hours Schedules Shift requests Shift templates Timesheets Time off requests AbsencesApplies to Admins, Managers, Supervisors
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Exporting Shift Requests
Exporting shift requests from your When I Work account allows you to download a spreadsheet containing your user’s swap and drop requests. Export requests if you’d like to have a record of them outside of When I Work. Check out Can I Export My Data? for more information on exporting other data from When I Work. The export contains the dates of the shift being swapped or dropped, the date the request was created, the status of the request, approval details, and acceptance details. Based on the date the request was created, When I Work keeps shift requests for one year. Hover...Applies to Admins, Managers, Supervisors
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Exporting Job Sites
Exporting job sites from your When I Work account allows you to download a spreadsheet containing each job site address, description, and assigned schedules. Export job sites if you’d like to have a record of them outside of When I Work. Check out Can I Export My Data? for more information on exporting other data from When I Work. Hover over , then select Job Sites. In the upper right corner, click Select Export Job Sites.The file downloads to your computer.Applies to Admins, Managers, Supervisors
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Exporting Absences
Exporting absences allows you to download a spreadsheet containing reported absence information. Check out Can I Export My Data? for more information on exporting other data from When I Work. As an Admin or Manager user, you can export any absence reported within the account As a Supervisor, you can only export absences for users assigned to the Schedules you manage As an Employee, you can only export your own absences As an Admin or Manager, you have access to the Reports section of the account. Head to User Access Privileges for more information on user roles. Click on the Reports button...Applies to Admins, Employees, Managers, Supervisors