Changing the Weekly Overtime Boundary

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Overview

Accounts that calculate weekly overtime from the start of the pay period have the option to switch their overtime calculation to the start of the work week.

The advantages of switching your account’s overtime boundary to the start day of the week include:

  • Keeping things simple: Switching allows for overtime to be calculated on the same cadence as the schedule for a seamless experience between Scheduling and Time Clock & Attendance.
  • New features: Switching makes your account eligible for upcoming improvements like Overtime Visibility.

Considerations

  • You must have account holder or manager (with ‘can manage payroll‘ enabled) level access to change the weekly overtime boundary.
  • For the best experience, When I Work recommends changing the overtime boundary to the start day of the work week.
  • Communicate the change of the overtime boundary to avoid confusion among employees.

Before you begin

Determine whether your account currently calculates weekly overtime from the start day of the work week or the start of the pay period. 

Hover over Gear, then select Settings General Settings.

The start of your weekly overtime displays in the Overtime section.

Changing the overtime boundary

If your account currently calculates weekly overtime from the start of the pay period, switch to calculate from the start of the work week in your General Settings.

  1. Hover over Gear, then select Settings General Settings.

    Settings menu with General Settings called out
  2. Click Change to Start of the Work Week in the Overtime section.A prompt appears with the day of the week that will become the new weekly overtime boundary.
  3. Click Confirm.
  4. Click Save in the top right corner of the General Settings page.

Frequently asked questions

Does updating the weekly overtime boundary to the start day of the work week change my labor costs?

Weekly overtime may be different for employees whose regular work weeks straddle the new weekly overtime boundary. Employees whose regular work weeks do not cross the new boundary will not be significantly impacted.

I don’t want to split weekly overtime into different pay periods. Can I avoid that?

Yes. You can align your pay periods with your work week by adjusting the start of the work week, pay period dates, or both.

Do I need to align the start of the work week and pay periods?

No. We recommend aligning them for simplicity, but if you don’t mind splitting weekly OT across pay periods you can leave your start of work week and pay period schedule alone.

Updated on August 19, 2019

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