Overview

Editing pay periods provides more flexibility to Account Holders and Managers with payroll privileges. Editing pay periods ensures your account does not have overlapping, duplicate, or gaps between pay periods.

Considerations

• At this time, this feature is only accessible via the web app (on a computer).
• The account holder and managers with access to manage payroll are able to edit pay periods.
• If the previous pay period is closed, the system will force the next new pay period on the following date to prevent a gap between pay periods.
• The longest pay period can be up to 2 months.
• If you need to change the type/length of your pay period, the account holder or a manager with access to manage payroll can edit the pay period length in the account’s attendance settings.

How to Edit Pay Periods

1. Hover over Attendance, then select  Timesheets.

2. On the top left of the screen under Pay Periods, select the specific pay period in need of editing.Existing timesheets associated with the pay period open.
3.  Click More button, then select Edit Period Dates.
4.  A popup appears where you can edit the Start and End Date for the pay period.
   NOTE: If the previous pay period is closed, the system forces you to start your next new pay period on the following date to prevent a gap between pay periods.
5. When selecting your Start and End Date for the pay period, notice the blue lines showing existing pay periods.NOTE: If the End Date for the pay period impacts other pay periods, When I Work displays a warning message requiring your approval to move forward.
6. Once you have completed setting up your custom Start and End Date for the pay period, click Save Payroll.
   NOTE: If you do not click Save Payroll, your options are not stored.