Enabling Privacy for All Employees

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Overview

If you want to prevent your employees from seeing other employees’ names and contact information on the Coworkers tab, you can enable global employee privacy in the app settings.

Things to know before you begin

  • The global employee privacy setting is available for enterprise plans only. For more information about upgrading to an enterprise plan, contact our Account Management team.
  • You must be a manager or account holder to enable global employee privacy.
  • The global employee privacy setting overrides the privacy setting that is available to individual employees.
  • The global employee privacy setting is available in the web app only. However, the setting affects the web app, iPhone/iPad app, and Android app.

How global employee privacy works

When employee privacy is enabled in app settings:

  • Employees cannot see other employees’ names or contact information on the Coworkers tab.
  • Employees can still see supervisors, managers, and their email addresses.
  • Employees can no longer change their individual privacy settings.
  • Supervisors and managers can still see all employees.
Note

The global employee privacy setting does not prevent employees from viewing their coworkers’ names on the full schedule. However, you can prevent employees from viewing the full schedule by turning off Employees Can View Their Coworkers Schedule in the Scheduling section of the app settings.

Steps

  1. From a computer, go to https://app.wheniwork.com/ and sign in to your account.
  2. From the top right of the page, click your profile picture, then select App Settings.
  3. Click the toggle next to Employee Privacy.
  4. Near the top of the page, click Save.
Updated on April 13, 2017

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