Publishing Shifts

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If you need to publish an existing shift on the go, the When I Work Scheduling app for Android has you covered. Publishing shifts allows your employees to see their shifts when they log in and sends them notifications based on their alert preferences.

The When I Work Scheduling app for Android includes basic publishing options. If you need to publish the entire schedule, we suggest using your computer or iPhone/iPad to speed up the process.

Shift notifications

To make sure your employees are aware of their shifts, When I Work notifies your employees when:

  • You publish shifts that are assigned to them.
  • You save changes to a shift that is already published.
  • You publish OpenShifts that they’re qualified to take.
  • You offer OpenShifts to them.

Employees have the ability to change their personal notification preferences to opt out of schedule update notifications.

Publish a single shift

  1. Open the When I Work Scheduling app.

  2. In the top-left corner of the screen, tap Menu button.
  3. Tap Schedule in the menu.
  4. Find and tap the shift that you want to publish.
    Unpublished shifts have diagonal lines in the background.Unpublished shift
  5. In the top-right corner of the screen, tap More button and then tap Publish.Unpublished shift details

Publish multiple shifts at once

  1. In the When I Work Scheduling app, tap Menu button.
  2. Tap Schedule in the menu.
  3. Long press on the first shift you want to publish until its background turns a solid color.
    Unpublished shifts have diagonal lines in the background.Long press to select a shift
  4. Select the additional shifts you want to publish by long pressing them.
  5. When you’re ready to publish the selected shifts, tap Check button near the top of the screen.
    If you change your mind, tap Back button to cancel.Multiple shifts selected
Updated on July 6, 2017

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