Chad Busch – Page 12 – When I Work Help Center

Reviewing and Editing User’s Timesheets
- July 27, 2016
- Chad Busch
*** This article is intended for Supervisor, Manager, and Admin users that need to review and edit employee timesheets. If you are an Employee looking to review and edit your own timesheets, head over to Reviewing and Editing Your Own Timesheets instead. If you use When I Work Time Clock & Attendance to track worked hours, you can review pay periods and timesheets to monitor user’s hours and make any needed adjustments. You can review and edit user’s timesheets from a computer or from the mobile applications on Android and iOS devices. This appears just above the timesheet for a…
Close and Export Pay Period Hours
- Chad Busch
When a pay period has ended, review and close the pay period to prepare it for export to your payroll processor. Only the admin and managers with access to manage timesheets and pay periods can close or re-open the pay period. The icons in front of the pay periods indicate their status: Open…
Exporting Timesheets
- Chad Busch
Exporting timesheets allows you to download a spreadsheet containing timesheet information. You can export timesheets for a pay period, or for a custom date range outside of your pay periods. Timesheet exports contain raw time entries and totals. Check out Can I Export My Data? for more information on exporting other data…
Allow Clocking In With a Personal Computer
- Chad Busch
If your user’s use computers at work, allow them clock in and out from their computers when they’re logged in to the When I Work web app. You can also allow users to clock in from the When I Work mobile apps or time clock terminals. You must have manager…
Setting Pay Period Length
- Chad Busch
Set the pay period length to align with how frequently your users are paid. For example, if you pay users every week you might want to set weekly pay periods. You must have admin or manager (with “can manage timesheets and pay periods” enabled) level access to change pay periods settings. Changing…
Printing Timesheets
- Chad Busch
You can print a user’s individual timesheet for a specific pay period. Hover over Attendance Attendance, then select Time Sheet Timesheets. Click the arrow button on the pay period menu in the top left corner to select a specific pay period to print. Click on a user’s name within the Timesheets section…
Editing Pay Periods
- July 26, 2016
- Chad Busch
Editing pay periods ensures your account does not have overlapping, duplicate, or gaps between pay periods. This feature is only accessible via the web app. The admin and managers with access to manage timesheets and pay periods are able to edit pay periods. If the previous pay period is closed, the system will force the next new pay period on the following date to prevent a gap between pay periods. The longest pay period can be up to 2 months. If you need to change the type/length of your pay period, the admin or a manager with access to manage…
Add Latitude/Longitude for Geolocation
- Chad Busch
When adding a physical address to a job site or schedule, look at the Google Maps visualization and verify that the pin best reflects your physical address. If the Google Maps visualization does not match the physical address where you want users to clock in, you may want to assign…
Using the Time Tracker
- Chad Busch
If you are using both When I Work Scheduling and Attendance, the Time Tracker tool allows you to quickly compare scheduled shifts with actual clocked in hours. You can also clock your users in to their shifts from this page. Hover over Attendance, then select Time Tracker. If you have multiple schedules, Down icon select the schedule that you want to view. The Time Tracker shows shifts that are coming up and scheduled in light gray, similar to the day view within the Scheduler. However, the Time Tracker also shows actual clocked in hours, so you can see visually if…
Syncing Your Schedule to a Calendar App
- July 21, 2016
- Chad Busch
When I Work allows you to sync the work schedule to other calendar applications using your computer, iPhone, or iPad. Calendar sync is currently not available from the Android application. Use calendar sync to: Overlay your work schedules on top of you existing personal calendar. Let friends and family see your work schedule, even if they don’t use When I Work. Overlay published shifts from multiple schedules as an admin, manager, or supervisor. When I Work calendar sync uses an open standard called iCalendar to share the work schedule with third-party calendar applications and services. Syncing your calendar on an…

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