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Interpreting Availability on the Schedule

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Overview

View your employees’ Availability preferences and Time Off as you create the schedule.

Things to know before you begin

  • In employees view, the scheduler displays employees’ availability in the corner of each cell.
  • In positions view, the scheduler displays employees’ availability only if you schedule a shift that conflicts with an availability preference.

Preferred

A green flag shows that the employee has inputted a time of when they prefer to work on that day.

You can hover over the triangle with your cursor to see the preference immediately.

Clicking on the cell will also allow you to see what times they prefer to work in green along with appropriate shift blocks.

Unavailable

A cell that has a gray flag in the upper right corner indicates that an employee would prefer not to work at a certain time on that day.

Hover over the triangle with your cursor to see the preference immediately.

Clicking on the cell also allows you to see what times they prefer not to work in red. And Shift Blocks that conflict with their preferences will automatically cross out. Shift blocks that work with their preferences will remain colored.

Time Off

If your employees have time off, the cell for the day associated with the employee will be in gray and state “Time Off All Day”.

Conflicts

If an employee is scheduled at a time they have time off set up, scheduled when they inputted they were unavailable, or scheduled at the same time as another shift, a red triangle will appear at the top left corner.

Updated on April 13, 2017

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