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How Paid Break Reporting Works

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Overview

The paid break reporting feature allows employees to report that they have taken all of their required paid breaks during their shift. If the employee did not take their paid breaks, they can leave a note explaining why the breaks were missed for the employer’s records. Timesheet exports will highlight any missed breaks on the Breaks tab of the export.

Paid break reporting can be especially useful for your workplace if, in states like California, laws require employees to take and record their paid breaks. This feature provides a record that could be useful in case of a legal challenge by an employee.

Considerations

  • Paid Break Reporting is available on paid Attendance plans.
  • Employees must report on their breaks before clocking out.
  •  Employees must be clocked in for 3.5 hours before the paid breaks question is asked upon clock out.
  • Exempt employees are not asked to record paid breaks upon clock out.

Before you begin

Enable the Paid Rest Breaks option in the Attendance Settings.

  1. Hover over Gear, then select Attendance Settings Attendance Settings.

  2. Toggle the Breaks switch on. Breaks toggle called out in Attendance Settings
  3. Check Ask employees about paid rest breaks
  4. Click Save at the top of the page.

Reporting paid breaks

Paid breaks are recorded upon clock out. Check out these articles on reporting paid breaks:

Review paid breaks on timesheets

If an employee misses a paid break, it is reflected on their timesheet.

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. Click the employee’s name under Timesheets on the left.
    The employee’s timesheet appears.
  3. Hover over Warning in the Details column. If paid breaks were missed, Missed paid break appears.
  4. Hover over Chat to view the employee’s missed paid break note. 
Updated on August 1, 2019

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