Exporting Timesheets

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Applies to , ,

Overview

Exporting timesheets allows you to download a spreadsheet containing timesheet information. You can export timesheets for a pay period, or for a custom date range outside of your pay periods. Timesheet exports contain raw time entries and totals.

Check out Can I Export My Data? for more information on exporting other data from When I Work.

Considerations

  • You must have supervisor, manager, or account holder access privileges to export employees’ timesheets.
  • Employees can only export their own timesheets for individual pay periods.

Within a pay period

Timesheets can be exported from a pay period for all employees or for individual employees.

For all employees

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. In the top-left corner, under Pay Periods, click  Down arrow button  to select the pay period from which you’d like to export time sheets.
  3. On the left side of the screen next to Timesheets, click Export.
  4. Select Export All Timesheets. The file downloads to your computer.

For an individual employee

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. In the top-left corner, under Pay Periods, click  Down arrow button  to select the pay period from which you’d like to export time sheets.
  3. Click on an employee’s name within the Timesheets section below the selected pay period.
  4. On the left side of the screen next to Timesheets, click Export.
  5. Select Export Current Timesheet. The file downloads to your computer.

Within a custom date range

Custom timesheet exports allow you to configure your export for specific date ranges and narrow it down based on schedules, job sites, positions, and employees.

  1. Hover over Attendance Attendance, then select Time Sheet Timesheets.

  2. In the top-left corner, under Pay Periods, click  Down arrow button  to select the pay period from which you’d like to export time sheets.
  3. On the left side of the screen next to Timesheets, click Export.
  4. Select Custom Export.
  5. Configure your export:
    • Select the Start Date and End Date.
    • (Optional) Select other options for the export as needed:
      • Click each menu under SchedulesJob SitesPositions, or Employees to select items to narrow down your export.
    • (Optional) Select any additional tabs for the export as needed.
      • Check boxes for Hours summary by employee, Hours summary per schedule, Hours summary per job site, or Breaks report to add these labor summaries.
  6. Click Export. The file downloads to your computer.
Updated on March 2, 2020

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