Deleting an Employee

From your

Applies to , ,


Deleting an employee removes that person from the schedule and revokes access to your workplace.

You can also delete an employee from your computer or iPhone/iPad.


  • You must have Supervisor, Manager, or Admin access privileges to delete an employee.
    • Supervisors can only delete users with employee level access.
    • Admins and managers can delete any users.
  • If an employee is deleted, you can still access details about their past shifts and total hours through a schedule export. Check out Exporting Data for more details. Time sheet and payroll information is not deleted.
  • If you need to bring back a deleted employee, check out our article on Reactivating Deleted Employees.


  1. From the When I Work Scheduling app, tap Menu button in the top-left corner of the screen.
  2. Scroll down, then tap Employees.
  3. Tap on the employee you need to delete, then tap Trash button.Delete employee
  4. Choose how you want to handle the employee’s future shifts.
    If the employee doesn’t have future shifts, you can skip this step.Delete future shift options

    • If you want to keep the shifts, tap Move future shifts to OpenShifts.
    • If you don’t need to keep the shifts, tap Delete future shifts.

The employee is deleted from the account and schedule.

Updated on November 20, 2019

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