Overview
You might want to set up multiple schedules if your business operates out of different physical locations/regions or you want to build separate schedules for different teams/departments.
Creating schedules
Hover over , then select Schedules.
- Click Add Schedule.
- Add a Name for the schedule.
- Configure the remaining schedule settings as necessary:
- To add a guideline for the maximum scheduled hours at this schedule per week, enter the number of hours in Max Hours / Week.
This value is intended for comparison purposes–When I Work doesn’t prevent you from scheduling more hours. - Enter the schedule’s Address or Custom Coordinates. If you are using Time Clock & Attendance, your Attendance Settings may require an address to be entered for time clock in verification. Once entered, make sure the map visualization displays the correct location.
- If you’re using Time Clock & Attendance and you want to allow employees to clock in from their computers, set the IP Address. See our article on clocking in from a personal computer for more information.
- To add a guideline for the maximum scheduled hours at this schedule per week, enter the number of hours in Max Hours / Week.
- Click Add Schedule.
Associating employees with schedules
Once you have created all of your schedules, the next step is to tag your employees to their appropriate schedules.
Hover over , then select Employees.
- Click on an employee’s profile.
- Click Schedules on the left side of Edit Employee window.
- Use the Schedules menu to assign the employee to schedules.
- Click Save Employee when you’re finished.
If you want to tag multiple employees to schedules at once, check out Tagging Employees to Multiple Positions/Locations.
Switching between schedules in the Scheduler
When you’re using the Scheduler, switch between schedules using the schedule menu on the left side of the page.
Deleting a schedule
Deleting a schedule removes its past shifts, future shifts, shift templates, and job sites.
Hover over , then select Schedules.
- Click the schedule that you want to delete.
- In the Edit Schedule popup, click Delete Schedule.
- Click Delete Schedule to confirm.