Overview
If you want to know who you’ll be working with on a given day, you can use When I Work to view the full team schedule for your workplace.
Just like viewing your own schedule, you can view your coworkers’ schedules from any device.
Considerations
- Your employer has the option to prevent you and your coworkers from seeing the full team schedule.
- Your employer can also set up the full team schedule so that you and your coworkers can only see shifts that match your positions.
Viewing the full schedule on a Computer
Click on Team Schedule
NOTE: If Team Schedule is missing your employer doesn’t allow you and your coworkers to view the full team schedule.
Viewing the schedule for a day, week, or month
By default, the full team schedule displays one week at a time. To view a different length of time, click Day, Week, 2 Week, or Month in the by section under the dates of the schedule.
Navigating forward and backward
- To view the next day/week/month, click the right arrow near the top of the schedule.
- To view the previous day/week/month, click the left arrow near the top of the schedule.
Jumping to a particular date
Click on the date(s) at the top of the schedule, then select the date that you want to view.
Viewing a different schedule
If you work at multiple schedules, you can use the Viewing section under the date(s) of the schedule to switch between them.
Filtering the Schedule on a computer
Change colors on the schedule
You can change how the colors appear based on the shift itself or objects in the account such as positions and job sites.
In the left-side filter menu, click the View Shift Colors By dropdown and select which color scheme you want to view. Keep in mind, colors are set by your employer and can only be changed by them. Also, colors may overlap and be the same across different views if your employer has set it up that way.
NOTE: If your employer hasn’t set a color for each shift, position, or job site the shifts will be gray.
Showing and hiding shifts based on position
If you only want to see shifts for specific positions, use the Positions selector on the left side of the page to uncheck the positions you want to hide:
Showing and hiding shifts based on job site
If you only want to see shifts for specific job sites, use the Job Sites selector on the left side of the page to uncheck the job sites you want to hide:
Viewing the schedule for a specific coworker
- In the Users filter menu on the left side of the page, click the and select the coworker you want to view.
Viewing all shifts on Android
- From the When I Work Scheduling app, tap Schedule on the bottom of the screen or the My Shifts dashboard card.
- Tap the All Shifts tab at the top of the screen. If you don’t see the All Shifts tab, your employer doesn’t allow you and your coworkers to view the full schedule.
By default, shifts are displayed one week at a time.
- To view the next week, tap .
- To view the previous week, or tap .
- To scroll to a day of the week, tap the date under All Shifts.
- To view the monthly calendar, tap in the top-right corner of the screen.
- To filter shifts by schedule, position, or job site, tap in the top-right corner of the screen.
Viewing all shifts on iOS Devices
- From the When I Work Staff Scheduling app, tap Schedule at the bottom of the screen or the My Shifts dashboard card.
- Tap the All Shifts tab at the top of the screen. If you don’t see the All Shifts tab, your employer doesn’t allow you and your coworkers to view the full schedule.
By default, shifts are displayed one week at a time.
- To view the next week, swipe from right to left.
- To view the previous week, swipe from left to right.
- To scroll to a day of the week, tap the date under All Shifts.
- To view the monthly calendar, drag the dark gray bar down under the weekly dates.
- To filter shifts by schedule, job site, position, or user, tap in the top-left corner of the screen.