Identifying Annotations

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Overview

Your employer can set up annotations to communicate important announcements about your workplace that can be viewed on the When I Work web app.

Annotations also display on the Android and iOS apps.

Types of Annotations

Your employer can create three types of annotations.

TypeAnnouncement
DescriptionGeneral messages and workplace announcements.
TypeTime Off Not Allowed
DescriptionIndicates time off requests aren’t allowed on the selected days.*
TypeBusiness Closed
DescriptionIndicates the business is closed.
Type Description
Announcement General messages and workplace announcements.
Time Off Not Allowed Indicates time off requests aren’t allowed on the selected days.*
Business Closed Indicates the business is closed.

Supervisors and managers can still submit time off requests on behalf of employees.

Identifying Annotations

Annotations can be viewed several places within your When I Work profile.

 TypeAnnouncement
My Schedule
Team Schedule
Time Off Request
 TypeTime Off Not Allowed
My Schedule
Team Schedule
Time Off Request
 TypeBusiness Closed
My Schedule
Team Schedule
Time Off Request
 Type My Schedule Team Schedule Time Off Request
Announcement
Time Off Not Allowed
Business Closed

My Schedule

Hover over Calendar Schedule, then select My Schedule My Schedule.

The annotation appears at the top of the page under Important Upcoming Date.

The date of the annotation is highlighted on your personal schedule. Hover over Chat to view the announcement.

Team Schedule

Hover over Calendar Schedule, then select Employees Team Schedule.

Hover over the highlighted date to view the annotation.

Time off request

Hover over Requests, then select Add Request Time Off.

Click Start Date. Dates with time off not allowed annotations are highlighted in red. The details of the annotation display to the right of the calendar.

Updated on December 9, 2019

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