Identifying Annotations

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Overview

Your employer can set up annotations to communicate important announcements about your workplace that can be viewed in the When I Work app.

Annotations also display on the web and iOS apps.

Types of Annotations

Your employer can create three types of annotations.

TypeAnnouncement
DescriptionGeneral messages and workplace announcements.
TypeTime Off Not Allowed
DescriptionIndicates time off requests aren’t allowed on the selected days.*
TypeBusiness Closed
DescriptionIndicates the business is closed.
Type Description
Announcement General messages and workplace announcements.
Time Off Not Allowed Indicates time off requests aren’t allowed on the selected days.*
Business Closed Indicates the business is closed.

Supervisors and managers can still submit time off requests on behalf of employees.

Identifying Annotations

Annotations can be viewed several places within your When I Work profile.

 TypeAnnouncement
Dashboard 
Schedule
Time Off Request
 TypeTime Off Not Allowed
Dashboard
Schedule
Time Off Request
 TypeBusiness Closed
Dashboard
Schedule
Time Off Request
 Type Dashboard Schedule Time Off Request
Announcement  
Time Off Not Allowed
Business Closed

Dashboard

On the Dashboard Dashboard, scroll to the Important Upcoming Dates card. 

Tap the annotation to view details.

Schedule

Tap Menu button then select Calendar Scheduler.

Annotations appear under the My ShiftsAll Shifts, and OpenShifts tabs. 

Tap the annotation to view details.

Time off request

Initiate a time off request. See Requesting Time Off for steps.

If time off is not allowed on the selected dates, a message appears. 

Updated on December 9, 2019

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