Add an Employee

From your

Applies to , ,


You can use the When I Work app to add an employee from anywhere!

You can also add an employee from your computer or iPhone/iPad.

Things to know before you begin

  • You must have supervisor, manager, or account holder access privileges to add an employee.
  • By default, the new user will be assigned employee level access. If the new employee needs higher access privileges, use your computer to assign a higher user access level.


  1. From the When I Work Scheduling app, tap Menu button in the top-left corner of the screen.
  2. Scroll down to Toolbox.
  3. Tap Employees.
  4. Tap Add in the top-right corner of the screen.
  5. Add the employee’s details.Employee details
    1. Add the employee’s First Name, Last Name, Phone, and Email.
      We recommend adding both an email address and mobile number so that the employee can accept the invite from any device.
    2. (Optional) Add Notes about the employee.
    3. Add the Positions the employee is qualified to work. Tap Add to add positions.
    4. Add the Schedules where the employee will be working. Tap Add to add schedules.
  6.  When you’re finished, tap Checkmark button in the top-right corner of the screen.
Updated on November 17, 2017

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