Overview
You can use the When I Work app to add an employee from anywhere.
You can also add an employee from your computer or iOS device.
Considerations
You must have Supervisor, Manager, or Admin access privileges to add an employee.
Add an employee
- From the When I Work Scheduling app, tap Menu button in the top-left corner of the screen.
- Scroll down to Toolbox.
- Tap Employees.
- Tap in the top-right corner of the screen.
- Add the employee’s details.
- Add the employee’s First Name, Last Name, Phone, and Email.
We recommend adding both an email address and mobile number so that the employee can accept the invite from any device. - (Optional) Add Notes about the employee.
- Add the Positions the employee is qualified to work. Tap to add positions.
- Add the Schedules where the employee will be working. Tap to add schedules.
- Add the employee’s First Name, Last Name, Phone, and Email.
- When you’re finished, tap Checkmark button in the top-right corner of the screen.
Employee details
| Name | First Name |
| Description | (Required) The employee’s first name. |
| Name | Last Name |
| Description | (Required) The employee’s last name. |
| Name | Phone |
| Description | (Recommended) Include the user’s phone number to send an invite. |
| Name | |
| Description |
(Recommended) Include the user’s email address to send an invite. Only the employee can edit their email address once they’ve registered their profile. |
| Name | Notes |
| Description | (Optional) Descriptive information about the user. |
| Name | Positions |
| Description | (Recommended) Positions the user is qualified to work. |
| Name | Schedules |
| Description | (Required) Schedules where the user works. |
| Name | Description |
| First Name | (Required) The employee’s first name. |
| Last Name | (Required) The employee’s last name. |
| Phone | (Recommended) Include the user’s phone number to send an invite. |
|
(Recommended) Include the user’s email address to send an invite. Only the employee can edit their email address once they’ve registered their profile. |
|
| Notes | (Optional) Descriptive information about the user. |
| Positions | (Recommended) Positions the user is qualified to work. |
| Schedules | (Required) Schedules where the user works. |