Making Separate Schedules

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If your business has multiple physical locations or departments, you might want to build separate schedules. The locations feature allows you make as many separate schedules as you like, and share employees between them.

What is a location?

At the most basic level, a location is a way to group employees into the same schedule. A location might represent a physical place of business, a department, a geographic region, or a schedule you want to manage independently within When I Work. Each location has its own, separate schedule that you can manage from the Scheduler.

Multiple Schedule ScenarioSeparate physical places of business
ExampleUptown restaurant and Downtown restaurant
Multiple Schedule ScenarioSeparate departments/teams
ExampleFront of House and Back of House teams at a restaurant
Multiple Schedule ScenarioSeparate geographical regions
ExampleWest Metro and East Metro food trucks
Multiple Schedule Scenario Example
Separate physical places of business Uptown restaurant and Downtown restaurant
Separate departments/teams Front of House and Back of House teams at a restaurant
Separate geographical regions West Metro and East Metro food trucks

How multiple locations work

When you set up multiple locations, you can easily switch between the schedule for each location on the Scheduler.

  • You have the option to share employees, positions, job sites, shift templates, and schedule templates between locations.
  • If employees are tagged to multiple locations, you can see all their shifts at the same time to avoid scheduling shifts that conflict.

Setting up multiple locations

If multiple locations are right for your business, you can set up locations from your computer, iPhone, or Android phone.

After you’ve added locations, tag employees, positions, job sites, and shift templates to the new locations as needed.

Updated on August 1, 2017

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