You might want to set up multiple schedules if your business operates out of different physical locations/regions or you want to build separate schedules for different teams/departments. Schedules are also known as locations.
What is a schedule?
At the most basic level, a schedule is a way to group employees. A schedule might represent a physical place of business, a department, a geographic region, or a group of employees that you want to manage independently within When I Work.
|Multiple Schedule Scenario||Separate physical places of business|
|Example||Uptown restaurant and Downtown restaurant|
|Multiple Schedule Scenario||Separate departments/teams|
|Example||Front of House and Back of House teams at a restaurant|
|Multiple Schedule Scenario||Separate geographical regions|
|Example||West Metro and East Metro food trucks|
|Multiple Schedule Scenario||Example|
|Separate physical places of business||Uptown restaurant and Downtown restaurant|
|Separate departments/teams||Front of House and Back of House teams at a restaurant|
|Separate geographical regions||West Metro and East Metro food trucks|
How multiple schedules work
When you set up multiple schedules, you can easily switch between them on the Scheduler.
- You have the option to share employees, positions, job sites, shift templates, and schedule templates between schedules.
- If employees are tagged to multiple schedules, you can see all their shifts at the same time to avoid scheduling shifts that conflict.
- If you allow shift swaps and drops, employees can only exchange shifts with employees that belong to the same schedule.
- If you allow employees to view the full schedule, they can only see the schedules that they belong to.
Setting up multiple schedules
After you’ve added schedules, tag employees, positions, job sites, and shift templates to them as needed.