Setting Up a Time Clock Terminal

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Overview

A time clock terminal is a dedicated computer or mobile device at your workplace that is used solely for clocking in and out. You might set up a time clock terminal at an entrance, break room, or central location at your place of business.

Employees clock in and out from the terminal by entering their email addresses or employee IDs.

Things to know before you begin

You must have supervisor, manager, or account holder access privileges to set up a time clock terminal. If you have supervisor privileges, you are allowed to set up a time clock terminal for schedules that you’re tagged to.

Selecting a time clock device

You can set up a time clock terminal on any of these devices:

  • Computer (such as a desktop PC or MacBook)
  • iPad
  • Android phone or tablet
Choose a dedicated device

A time clock terminal is intended to be used solely for clocking in and out. For this reason, the device that runs the terminal should not be used for other activities.

A time clock terminal behaves slightly differently depending on the type of device that you select:

DeviceComputer
How the Time Clock Terminal Works The time clock locks a single browser tab.

  • If your employees log in to their own When I Work accounts on the same computer, the terminal is unlocked and must be set up again. In this case, allow your employees to clock in from their work computers instead.
  • If someone closes the web browser or shuts down the computer, the terminal is unlocked and must be set up again.
DeviceiPad
How the Time Clock Terminal WorksThe Time Clock Terminal app is locked in terminal mode, but other apps are still accessible.
DeviceAndroid phone or tablet
How the Time Clock Terminal WorksThe Time & Attendance app takes over the home screen so that other applications cannot be used.
Device How the Time Clock Terminal Works
Computer  The time clock locks a single browser tab.

  • If your employees log in to their own When I Work accounts on the same computer, the terminal is unlocked and must be set up again. In this case, allow your employees to clock in from their work computers instead.
  • If someone closes the web browser or shuts down the computer, the terminal is unlocked and must be set up again.
iPad The Time Clock Terminal app is locked in terminal mode, but other apps are still accessible.
Android phone or tablet The Time & Attendance app takes over the home screen so that other applications cannot be used.

Setting up a computer terminal

Perform these steps from the computer that you intend to use as a time clock terminal.

  1. From your computer, use a supported web browser to sign in to When I Work on the web.
  2. Hover your pointer over Attendance, then select Lock as Time Clock.Lock as time clock
  3. If you don’t see an Authorize Terminal prompt, click Unlock icon in the top-right corner of the page.
  4. If you have access to multiple schedules, select the schedule where this time clock terminal will be located.Authorize Terminal prompt
  5. Click Authorize.

The time clock takes over the browser tab and you are logged out of your account. The time clock terminal is ready for employees to clock in and out.

Setting up an iPad terminal

Perform these steps from the iPad that you intend to use as a time clock terminal.

Note

The Time Clock Terminal app for iOS is only available on iPads.

  1. From your iPad, download the Time Clock Terminal app from the iTunes App Store.
  2. Open the app and tap Lock as Time Clock, then log in as a supervisor, manager, or account holder.Time Clock Terminal login screen
  3. If you belong to multiple workplaces, tap the workplace you need to set up a time clock terminal for in the list.
  4. Set where the time clock terminal can be used:Set time clock terminal schedule
    • To restrict this terminal to a specific schedule, tap one of the schedule locations in the list.
    • To allow this terminal to be used at any schedule location, tap Any Schedule (automatic).

Your iPad is locked and ready for employees to clock in and out. If you need to unlock the terminal, tap Lock icon in the top-left corner of the screen and sign in as a supervisor, manager, or account holder.

Setting up an Android terminal

Perform these steps from the Android phone or tablet that you intend to use as a time clock terminal.

  1. From your Android phone or tablet, download the Time Clock Terminal app from the Google Play Store.
  2. Open the app and tap Lock as Time Clock, then log in as a supervisor, manager, or account holder.Lock as Time Clock
  3. If you belong to multiple workplaces, tap the workplace you need to set up a time clock terminal for in the list.
  4. Set where the time clock terminal can be used:Select schedule
    • To restrict this terminal to a specific schedule, tap one of the schedule locations in the list.
    • To allow this terminal to be used at any schedule location, tap Any Schedule (automatic).

Your Android phone or tablet is locked and ready for employees to clock in and out. If you need to unlock the terminal, tap Lock icon in the top-left corner of the screen and sign as a supervisor, manager, or account holder.

Updated on September 20, 2018

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