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  4. Setting up a Fixed Time Clock Terminal

Setting up a Fixed Time Clock Terminal

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Overview

Setting up a fixed time clock terminal on a computer or mobile device allows it to become a clock in station for all of your employees.

Things to know before you begin

  • You must have supervisor, manager, or account holder access privileges to set up a fixed time clock terminal. If you have supervisor privileges, you are allowed to set up a fixed time clock terminal for locations that you’re tagged to.
  • Fixed time clocks on iPhones, iPads, and Android phones allow employees to clock in at any time, regardless of whether the attendance settings are configured to require employees to clock in within 5, 15, or 30 minutes of a scheduled shift.

Select a fixed time clock device

You can set up a fixed time clock terminal on any of these devices:

  • Computer (such as a PC desktop or MacBook)
  • iPhone or iPad
  • Android phone or tablet
Choose a dedicated device

A fixed time clock terminal is intended to be used solely for clocking in and out. For this reason, the device that runs the fixed terminal should not be used for other activities.

A fixed terminal behaves slightly differently depending on the type of device that you select:

DeviceComputer
How Fixed Time Clock Works The time clock locks a single browser tab.

  • If your employees are constantly logging in to their own When I Work accounts on the same computer, it will unauthorize your terminal. In this case, allow your employees to clock in from their work computers instead.
  • If someone closes the web browser or shuts down the computer, the terminal is unlocked.
DeviceiPhone or iPad
How Fixed Time Clock WorksThe Time Clock & Attendance app is locked in terminal mode, but other apps are still accessible.
DeviceAndroid phone or tablet
How Fixed Time Clock WorksThe Time & Attendance app takes over the home screen so that other applications cannot be used.
Device How Fixed Time Clock Works
Computer  The time clock locks a single browser tab.

  • If your employees are constantly logging in to their own When I Work accounts on the same computer, it will unauthorize your terminal. In this case, allow your employees to clock in from their work computers instead.
  • If someone closes the web browser or shuts down the computer, the terminal is unlocked.
iPhone or iPad The Time Clock & Attendance app is locked in terminal mode, but other apps are still accessible.
Android phone or tablet The Time & Attendance app takes over the home screen so that other applications cannot be used.

Set up a computer terminal

  1. From your computer, use a supported web browser to sign in to When I Work on the web.
  2. Hover your pointer over Attendance, then select Fixed TerminalFixed Terminal button
  3. If you don’t see an Authorize Terminal prompt, click Unlock icon in the top-right corner of the page.
  4. If you have access to multiple locations, select the location where this fixed terminal will be located.Authorize Terminal prompt
  5. Click Authorize.

The time clock takes over the browser tab and you are logged out of your account. The fixed terminal is ready for employees to clock in and out.

Set up an iPhone or iPad terminal

These steps contain images of the When I Work Time Clock & Attendance app on an iPhone. Although the app looks slightly different on an iPad, the app works the same on both devices.

  1. From your iPhone or iPad, download the blue When I Work Time Clock & Attendance app from the iTunes App Store.
  2. Start the app and log in as a manager.
  3. Tap Maybe Later to dismiss the message that appears.
  4. In the bottom-right corner of the screen, tap More.
  5. Tap Terminal Mode.
  6. Tap Lock to confirm that you want to lock the app as a time clock terminal.
  7. Set where this time clock terminal can be used:

    • To restrict this terminal to a specific location, tap one of the locations in the list.
    • To allow this terminal to be used at any location, tap Any Scheduled Location (automatic). In this mode, employees are automatically clocked in to their scheduled location.

Your iPhone or iPad is locked and ready for employees to clock in and out.

Set up an Android phone or tablet terminal

  1. From your Android phone or tablet, download the blue When I Work Time & Attendance app from the Google Play store.
  2. Start the app and log in as a manager.
  3. Tap Menu button.
  4. Tap Terminal Mode.
  5. Tap the location where this time clock will be used.
  6. When you’re prompted, set the Time & Attendance Terminal app to always be the home app.Select a Home app

Your Android phone or tablet is locked and ready for employees to clock in and out. If you need to unlock the terminal, tap the lock icon and sign as a supervisor, manager, or account holder.

Updated on April 13, 2017

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