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Editing an Employee’s Availability

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Overview

Availability preferences let you know when an employee prefers to work. You might need to edit an employee’s availability yourself if the employee communicates preferences to you outside of When I Work.

You can also edit an employee’s availability preferences from your iPhone.

Things to know before you begin

Steps

  1. Near the top-right corner of the page, hover your pointer over Gear menu, then click Employees.
  2. Find the employee for whom you want to edit availability preferences.
  3. Next to the employee, click Calendar button.Availability buttonThe availability screen appears.

Based on the version of availability that you have, follow our instructions to set preferences for the employee.

Why Are There Two Versions of Availability?

We’re rolling out a new availability experience out over time.

New availability

If you see a screen similar to the following image, your account uses new availability.

Availability calendar

Follow our instructions to set availability preferences for the employee.

Legacy availability

If you see a screen similar to the following image, your account uses legacy availability.

Employee availability

Follow our instructions to set availability preferences for the employee.

Updated on October 2, 2017

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