Overview

Archiving an employee removes that person from the schedule, deactivates their employee profile and revokes access to your workplace.

Considerations

• You must have supervisor, manager, or account holder access privileges to archive an employee.
  • Supervisors can only archive users with employee level access that are assigned to the same schedules.
  • Account holders and managers can archive any users.
• If an employee is archived, you can still access details about their past shifts and total hours through a schedule export. Check out Exporting Data for more details. Timesheet and payroll information is not deleted.
• If you need to restore an archived employee, check out our article on Reactivating Archived Employees.

Archive an employee

1. Hover over , then select  Employees.

   
2. Click the Trash Can  that is associated with the employee you’d like to archive.The Archive Employee prompt appears.
   
3. Choose how you want to handle the employee’s future shifts:
   • If you want to keep the shifts, select Move future shifts to OpenShifts.
   • If you don’t need to keep the shifts, select Delete Future Shifts.
4. Click Yes, Archive Employee.
5. The employee’s profile is deactivated and removed from the schedule.