How Overtime is Calculated

From your , ,

Applies to , , ,

Overview

When I Work automatically calculates overtime based on weekly and daily thresholds configured by your employer.

Considerations

  • Your employer has the option to change the overtime thresholds and payroll cutoff time.
  • Accounts created before December 13th, 2018 may calculate weekly overtime from the start of the pay period. The account holder or a manager can check the account’s General Settings to see when weekly overtime starts over on your account.

Types of overtime

When I Work has the ability to calculate weekly, daily, and daily double overtime. The overtime pay rate multiplier applies to the hourly wage for the position you’re working during the overtime hours.

Overtime typeWeekly overtime
Hourly rate multiplier1.5 times the hourly rate
Default threshold40 hours
When does overtime start over?

At the start day of the work week set in the General Settings.

The default payroll cutoff time is midnight.

Overtime typeDaily overtime
Hourly rate multiplier1.5 times the hourly rate
Default thresholdDisabled
When does overtime start over?Daily at the payroll cutoff time. The default is midnight.
Overtime typeDaily double overtime
Hourly rate multiplier2 times the hourly rate
Default thresholdDisabled
When does overtime start over?Daily at the payroll cutoff time. The default is midnight.
Overtime type Hourly rate multiplier Default threshold When does overtime start over?
Weekly overtime 1.5 times the hourly rate 40 hours

At the start day of the work week set in the General Settings.

The default payroll cutoff time is midnight.

Daily overtime 1.5 times the hourly rate Disabled Daily at the payroll cutoff time. The default is midnight.
Daily double overtime 2 times the hourly rate Disabled Daily at the payroll cutoff time. The default is midnight.

As of September 2019, When I Work‘s overtime calculations have been updated. Re-opening past pay periods will change the original overtime calculation if the employee worked multiple positions in the work week.

Overtime example

Overtime is calculated based on the hourly rate. If weekly overtime and daily double overtime both apply, you’ll be paid at the higher 2x daily double overtime rate.

In the following example, assume that:

  • The weekly overtime threshold is set to 40 hours.
  • The daily overtime threshold is set to 8 hours.
  • The daily double overtime threshold is set to 10 hours.
Example shiftRoaster for 8 hours
Pay rate
  • Normal: Roaster rate for 8 hours
Total weekly hours8
Example shiftRoaster for 11 hours
Pay rate
  • Normal: Roaster rate for 8 hours
  • Daily OT: 1.5 times the hourly rate for 2 hours
  • Daily double OT: 2 times the hourly rate for 1 hour
Total weekly hours19
Example shiftBarista for 10 hours
Pay rate
  • Normal: Barista rate for 8 hours
  • Daily OT: 1.5 times the hourly rate for 2 hours
Total weekly hours29
Example shiftRoaster for 8 hours
Pay rate
  • Normal: Roaster rate for 8 hours
Total weekly hours37
Example shiftBarista for 8 hours
Pay rate
  • Normal: Barista rate for 3 hours
  • Weekly OT: 1.5 times the hourly rate for 5 hours
Total weekly hours45
Example shift Pay rate Total weekly hours
Roaster for 8 hours
  • Normal: Roaster rate for 8 hours
8
Roaster for 11 hours
  • Normal: Roaster rate for 8 hours
  • Daily OT: 1.5 times the hourly rate for 2 hours
  • Daily double OT: 2 times the hourly rate for 1 hour
19
Barista for 10 hours
  • Normal: Barista rate for 8 hours
  • Daily OT: 1.5 times the hourly rate for 2 hours
29
Roaster for 8 hours
  • Normal: Roaster rate for 8 hours
37
Barista for 8 hours
  • Normal: Barista rate for 3 hours
  • Weekly OT: 1.5 times the hourly rate for 5 hours
45

NOTE: Weekly overtime does not re-count or pyramid Daily and Double Daily overtime. 

Updated on November 20, 2019

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