Overview
When I Work automatically calculates overtime based on weekly and daily thresholds configured by your employer.
Considerations
Your employer has the option to change the overtime thresholds.
Types of overtime
When I Work has the ability to calculate weekly, daily, and daily double overtime. The overtime pay rate multiplier applies to the hourly wage for the position you’re working during the overtime hours.
| Overtime type | Weekly overtime |
| Hourly rate multiplier | 1.5 times the hourly rate |
| Default threshold | 40 hours |
| When does overtime start over? |
At the start day of the work week set in the General Settings. The default pay period cutoff time is midnight. |
| Overtime type | Daily overtime |
| Hourly rate multiplier | 1.5 times the hourly rate |
| Default threshold | Disabled |
| When does overtime start over? | Daily at the pay period cutoff time. The default is midnight. |
| Overtime type | Daily double overtime |
| Hourly rate multiplier | 2 times the hourly rate |
| Default threshold | Disabled |
| When does overtime start over? | Daily at the pay period cutoff time. The default is midnight. |
| Overtime type | Hourly rate multiplier | Default threshold | When does overtime start over? |
| Weekly overtime | 1.5 times the hourly rate | 40 hours |
At the start day of the work week set in the General Settings. The default pay period cutoff time is midnight. |
| Daily overtime | 1.5 times the hourly rate | Disabled | Daily at the pay period cutoff time. The default is midnight. |
| Daily double overtime | 2 times the hourly rate | Disabled | Daily at the pay period cutoff time. The default is midnight. |
As of September 2019, When I Work‘s overtime calculations have been updated. Re-opening past pay periods will change the original overtime calculation if the user worked multiple positions in the work week.
Overtime example
Overtime is calculated based on the hourly rate. If weekly overtime and daily double overtime both apply, you’ll be paid at the higher 2x daily double overtime rate.
In the following example, assume that:
- The weekly overtime threshold is set to 40 hours.
- The daily overtime threshold is set to 8 hours.
- The daily double overtime threshold is set to 10 hours.
| Example shift | Roaster for 8 hours |
| Pay rate |
|
| Total weekly hours | 8 |
| Example shift | Roaster for 11 hours |
| Pay rate |
|
| Total weekly hours | 19 |
| Example shift | Barista for 10 hours |
| Pay rate |
|
| Total weekly hours | 29 |
| Example shift | Roaster for 8 hours |
| Pay rate |
|
| Total weekly hours | 37 |
| Example shift | Barista for 8 hours |
| Pay rate |
|
| Total weekly hours | 45 |
| Example shift | Pay rate | Total weekly hours |
| Roaster for 8 hours |
|
8 |
| Roaster for 11 hours |
|
19 |
| Barista for 10 hours |
|
29 |
| Roaster for 8 hours |
|
37 |
| Barista for 8 hours |
|
45 |
NOTE: Weekly overtime does not re-count or pyramid Daily and Double Daily overtime.