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Scheduling Shift Tasks

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Overview

When your shift task list is ready, you can add it to shifts to make its tasks visible to your employees.

Shift task lists can also be scheduled from a Computer or Android device.

Scheduling shift task lists

Shift task lists are assigned to shifts on the scheduler or added to a shift template.

Add a list to a shift

  1. From the When I Work Staff Scheduling app, tap Calendar Scheduler at the bottom of the screen.
  2. Tap Add in the top-right corner of the screen.
    • If you want to add a one-off shift, tap Custom Shift.
    • If you want to add a shift you frequently schedule, tap one of your shift templates. If you haven’t added shift templates for shifts that regularly occur, create a shift template.
  3. Tap Add Shift Tasks Lists and select one or more lists.
  4. When finished, tap Save.
    • If you want to save the shift without making it visible to the employee, tap Save.
    • If you want to make the shift visible and notify the assigned employee based on their alert preferences, tap Save & Publish.

Removing a list

If you would like to disassociate a shift task list from a shift, remove it from the shift.

  1. From the When I Work Staff Scheduling app, tap Calendar Schedule at the bottom of the screen.
  2. Tap the shift you would like to edit.
  3. Tap Edit in the top-right corner of the screen.
  4. Tap Tasks.
  5. Uncheck lists you would like to remove.
  6. When finished, tap Done.

Updated on May 5, 2022

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