Overview

If you’re a supervisor, manager, or admin, you can use the When I Work Scheduling app for Android to review and edit timesheets.

You can also edit timesheets from your computer or iPhone/iPad.

Considerations

You must have manager or admin access privileges to edit employee timesheets for all schedules. If you have supervisor privileges, you can edit timesheets for employees that belong to your schedules.

Reviewing timesheets

1. From the When I Work Scheduling app, tap Menu button.
2. Tap Attendance in the menu.
   
3. Tap the pay period that you want to review.
   

The icon next to the pay period indicates the status:

• Open circle indicates the pay period is open; supervisors, managers, and the admin can make changes. Employees can make changes if allowed by the Attendance Settings.
• Solid circle indicates the pay period is closed; no further changes can be made unless the pay period is re-opened by the admin or a manager with access to manage payroll.

Open pay period

If you selected an open pay period, you see a list of users that have clocked in during the pay period.

Tap a user to view their timesheet.

Closed pay period

If you selected a closed pay period, you see a summary of each user’s labor cost and total hours worked during the time period.

• To view a summary of a user’s hours by position, tap the clipboard icon (A).
• To view a user’s full timesheet, tap the total row in the table (B).

Editing timesheets

You can edit timesheets in open pay periods. Closed pay periods must be reopened from the When I Work web app before they can be edited.

Add a timesheet entry

If a user forgot to clock in for a shift, you can add a timesheet entry  yourself.

1. From a user’s timesheet, tap Plus button in the top-right corner of the screen.
2. Set the timesheet entry details.
3. When you’re finished, tap Checkmark button in the top-right corner of the screen.

Edit a timesheet entry

If you notice something wrong with a timesheet entry, you can edit the entry to fix it.

1. From the user’s timesheet, tap the timesheet entry that you’d like to change.
2. In the top-right corner of the screen, tap Pencil button.
3. Make your changes to the timesheet entry.
4. When you’re finished, tap Checkmark button in the top-right corner of the screen.

Delete a timesheet entry

If a user clocked in by mistake, you can delete the timesheet entry they created.

1. From the user’s timesheet, tap the timesheet entry that you’d like to change.
2. In the top-right corner of the screen, tap Trash button.
3. If you’re sure, tap Delete to confirm.