Reviewing and Editing Time Sheets

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Overview

Review employees’ time sheets to make sure their hours are recorded properly. If you notice a discrepancy, you can edit the time sheet to correct the issue.

You can also review and edit employee time sheets from your computer or Android phone.

Things to know before you begin

You must have manager or account holder access privileges to edit employee time sheets for all schedules. If you have supervisor privileges, you can edit time sheets for employees that belong to your schedules.

Reviewing employee time sheets

  1. From the When I Work Staff Scheduling app, tap Time Sheets near the bottom of the screen.Time Sheets tab
  2. Tap the pay period that you want to view.Pay PeriodsThe app lists the employees that have clocked in during the pay period.
  3. Tap an employee to view their time sheet.Pay period select employee
  4. Review the time sheet.Time sheet

Editing employee time sheets

You can edit employee time sheets in open and closed pay periods. Finalized pay periods must be reopened from the When I Work web app before they can be edited.

  • Open pay periods have an open circle.
  • Closed pay periods have a solid circle.
  • Finalized pay periods have a check mark.

Add a time sheet entry

If an employee forgot to clock in for a shift, you can add a time sheet entry  yourself.

  1. From the employee’s time sheet, tap Plus button in the top-right corner of the screen.Add time sheet entry
  2. Set the time sheet entry details.Add time sheet entry
  3. In the top-right corner of the screen, tap Save.Save time sheet entry

Edit a time sheet entry

If you notice something wrong with a time sheet entry, you can edit the entry to fix it.

  1. From the employee’s time sheet, tap the time sheet entry that you’d like to change.Select time sheet entry
  2. In the top-right corner of the screen, tap Edit.Edit time sheet entry
  3. Make your changes to the time sheet entry.
  4. In the top-right corner of the screen, tap Save.Save time sheet entry

Delete a time sheet entry

If an employee clocked in by mistake, you can delete the time sheet entry they created.

  1. From the employee’s time sheet, tap the time sheet entry that you’d like to change.Select time sheet entry
  2. In the top-right corner of the screen, tap Edit.Edit time sheet entry
  3. At the bottom of the screen, tap Delete Timesheet Entry.Delete time sheet entry
  4. If you’re sure, tap Delete Timesheet Entry to confirm.
Updated on November 15, 2017

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