Time Off Types

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Applies to , , ,

Overview

Every time off request created must have a time off type. The type of time off communicates why the employee is taking time off.

The time off request feature in When I Work may not fully align with your employer’s rules for time off. For more information on how your workplace uses the time off requests feature, refer back to your employer’s policies.

Things to know before you begin

If you have employee access privileges, time off may be restricted based on your employer’s settings.

Your employer can:

  • Turn off time off requests to prevent you from creating them in When I Work.
  • Prevent you from requesting time off on specific dates.
  • Require that you request time off a certain number of days in advance.
  • Limit the number of paid hours per day.

Managers and account holders can make these policy changes in the Time Off Requests section of App Settings.

Time off types

When I Work offers four types of time off:

Type
Description
Unpaid
Time off that the employee is not paid for.

  • Employees cannot submit unpaid time off for past dates.
Paid (PTO)
Time off that the employee is paid for.

  • Employees cannot submit PTO for past dates.
Sick
Time off for illness or emergency.

  • Can be paid or unpaid. Enter ‘0’ in the Paid Hours field to submit the request as unpaid.
  • Employees can submit sick time off at anytime regardless of the Days Notice Required for Time Off set in the App Settings.
  • Employees can submit sick time off for past dates.
Holiday
Time off for a holiday.

  • Can be paid or unpaid. Enter ‘0’ in the Paid Hours field to submit the request as unpaid.
  • Employees cannot submit holiday time off for past dates.
Type Description
Unpaid Time off that the employee is not paid for.

  • Employees cannot submit unpaid time off for past dates.
Paid (PTO) Time off that the employee is paid for.

  • Employees cannot submit PTO for past dates.
Sick Time off for illness or emergency.

  • Can be paid or unpaid. Enter ‘0’ in the Paid Hours field to submit the request as unpaid.
  • Employees can submit sick time off at anytime regardless of the Days Notice Required for Time Off set in the App Settings.
  • Employees can submit sick time off for past dates.
Holiday Time off for a holiday.

  • Can be paid or unpaid. Enter ‘0’ in the Paid Hours field to submit the request as unpaid.
  • Employees cannot submit holiday time off for past dates.

Updated on June 3, 2019

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