To ensure employee timesheets are consistent, When I Work uses a standard calculation method to record employee hours.
Timesheet calculation rules
As of November 9, 2016, When I Work uses the following rules to calculate employees’ hours:
- When an employee clocks in or out, When I Work records the hour and minute. Seconds are not recorded.
For example, a clock in at 6:57:48 a.m. is recorded as 6:57 a.m.
- After an employee clocks out for a shift, When I Work calculates the hours worked in decimal form. Two decimal places are displayed in timesheets.
Note: When reviewing the pay period summary, up to 4 decimal places are shown when hovering over an employee’s Hours Total.
These examples illustrate how an employee’s total hours for a given day are calculated.
- A Clock in at 9:00:45 a.m. is recorded as 9:00 a.m.
- A Clock out at 4:58:21 p.m. is recorded as 4:58 p.m.
- The employee worked 7 hours and 58 minutes, which is recorded as 7.97 total hours.
- A clock in at 1:01:45 p.m. is recorded as 1:01 p.m.
- A clock out at 9:12:59 p.m. is recorded as 9:12 p.m.
- The employee worked 8 hours and 11 minutes, which is recorded as 8.18 total hours.
- A clock in at 11:59:59 a.m. is recorded as 11:59 a.m.
- A clock out at 5:45:01 p.m. is recorded as 5:45 p.m.
- The employee worked 5 hours and 46 minutes, which is recorded as 5.77 total hours.