Related Articles

• Payroll Employee Onboarding Link Reference

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  If your employer uses When I Work Payroll you may be asked to complete an Employee Onboarding Link to provide additional information. Collect the following information in advance to help speed up the process: Section Required Details Personal Info First name, Middle name, Last Name Date of birth Social Security Number Employee Residence/Address Paperless W-2 consent Payment Method By direct deposit By cash or physical check Tax Withholding Federal Tax Forms (W-4) Required additional state tax forms based on each state. Manual Direct Deposit Setup If direct deposit is set up manually (account and routing number) instead of through Plaid,...

• Payroll Implementation Reference

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  This article is designed to provide an overview of how to implement When I Work Payroll and all the details you will need to get started. Complete the enrollment form, which asks for the following information: FEIN Legal Name Trade Name or DBA (if applicable) Number of employees Number of contractors Current payroll provider Estimated amount of money that will be paid to employees and contractors per pay period. Get a glimpse of how Payroll works with Scheduling and Attendance and see the value of a real-time, all-in-one solution. Ensure that your workplace is ready for onboarding by completing the...

• Payroll Company Onboarding Link Reference

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  During your Payroll onboarding process you will need to provide information about your workplace and employees. Use this article as a reference when collecting all the necessary information. The onboarding link is a step in getting onboarded into When I Work Payroll. Check out the Payroll Implementation Guide for more information about all the other steps. The following information is requested when completing the onboarding link. Collect this before your scheduled onboarding call to speed up the process. Key Components Where to Collect From Company Information Data Collect company setup information needed to verify payroll necessity Company legal details: Legal...

• Washington State Tax Setup Reference

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  Washington State mandates employers to provide specific employee data. Use this article as a guide for additional tax requirements when setting up Payroll. Check out the Payroll Implementation Guide for more information about the rest of the Payroll implementation. Position Change If an employee changes positions, let When I Work know so we can send you an onboarding link to update the code/rate for the employee. Washington state requires all employers to calculate and withhold a 0.58% premium from employees for this tax. It is possible for some employees to apply for an exemption from the tax via the WA...

• Previous Payroll Provider Access Link Reference

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  The previous provider access component (PPAC) guides employers through how to grant access to their payroll history, enabling a more seamless transfer of data. Check out the Payroll Implementation Guide for more information about all the other steps. Considerations Check is When I Work’s embedded payroll partner. In order to migrate data from your previous payroll provider, you may be asked to grant access to Check as an authorized user. This greatly reduces the implementation time as well as minimizes opportunity for error. Using the component If you did not list a previous payroll provider in the Early Enrollment Form,...

• Payroll Reference Guide for Managers

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  Payroll provides a seamless way to transition hours worked into payments to your employees. You can manage pay periods, manage employee compensation, adjust employee deductions, and view payroll reporting. Before you get started, the When I Work Customer Care team will initiate an on-boarding process. Contact us for more information. Payroll is configured by adding additional details into each user’s profile. Check out Add Payroll Details to Users for more information. Click Payroll to open the Payroll Overview screen The payroll overview details screen enables you to: Review a current payroll period. View which payroll you need to run. View...