Overview
Use the Time Entries report to compare time entries to scheduled shifts as well as determine patterns of behavior that might contribute to attendance issues. You can also dig into more detailed clock in and clock out information not visible elsewhere in When I Work.
Considerations
- Time entries for archived users are included in the report.
- Data in the Times report are available in real-time. This means that data included in the report reflect the latest updates to the timesheets.
Field details
The following table includes details about each column in the Time Entries report.
| Account ID |
| Account ID that the time entry belongs to. |
| Account Name |
| Account name that the time entry belongs to. |
| Time ID |
| Internal ID of the time entry. |
| Employee User ID |
| Internal ID of the time entry owner. |
| Employee Name |
| Name (last, first) of the time entry owner. |
| Employee ID |
| Employee ID of the time entry owner. |
| Employee Role |
| Role of the time entry owner. |
| Clock-In TIme |
| Time when the time entry owner clocked in. |
| Clock-In Date |
| Date when the time entry owner clocked in. |
| Clock-Out Time |
| Time when the time entry owner clocked out. |
| Clock-Out Date |
| Date when the time entry owner clocked out. |
| Break Count |
| Number of breaks recorded in the time entry. |
| Break Length |
| Combined length of all breaks recorded in the time entry (hours). |
| Length |
| Worked time, not including unpaid breaks (hours). |
| Employee Base Hourly Rate |
| Base hourly rate of the time entry owner. |
| Hourly Rate |
| Hourly rate the time entry owner earned when working the reported position. |
| manager Note |
| manager notes added to the time entry. |
| Schedule ID |
| Internal ID of the schedule where the time entry |
| Schedule Name |
| Name of the schedule where the time entry occurred. |
| Job Site ID |
| Internal ID of the job site where the time entry occurred. |
| Job Site Name |
| Name of the job site where the time entry occurred. |
| Created At |
| Date and time when the time entry was created. |
| Creator User ID |
| Internal ID of the user that created the time entry. |
| Creator Name |
| Name (last, first) of the user that created the time entry. |
| Is Approved |
| Indicates whether the time entry has been approved by a supervisor, manager, or admin. |
| Last Modified By User ID |
| Internal ID of the user that last modified the time entry. |
| Last Modified By Name |
| Name (last, first) of the user that last modified the time entry. |
| Shift ID |
| Internal ID of the shift associated with the time entry. |
| Shift Schedule ID |
| Internal ID of the schedule where the shift took place. |
| Shift Schedule Name |
| Name of the schedule where the shift took place. |
| Shift Start Date |
| Date when the shift starts. |
| Shift Start Time |
| Time when the shift starts. |
| Shift End Date |
| Date when the shift ends. |
| Shift End Time |
| Time when the shift ends. |
| Shift Break Length |
| Length of the shift’s unpaid break (hours). |
| Shift Length |
| Length of the shift, not included unpaid break (hours). |
| Shift Confirmed |
| Indicates whether the assigned user has confirmed the shift. |
| Shift Created At |
| Date and time when the shift was created. |
| Shift Job Site ID |
| Internal ID for the shift’s job site. |
| Shift Job Site Name |
| Name of the shift’s job site. |
| Shift Last Updated At |
| Date and time when the shift was last edited. |
| Clock In ID |
| Internal ID for the time entry’s clock in. |
| Clock In IP Address |
| IP address recorded for the time entry’s clock in. |
| Clock In Latitude |
| Latitude recorded for the time entry’s clock in. |
| Clock In Longitude |
| Longitude recorded for the time entry’s clock in. |
| Clock In Method |
Method used to clock in:
|
| Clock In Note |
| Note added with the time entry’s clock in. |
| Clock In Was Early |
| Indicated whether the clock in has an early attendance notice. |
| Clock In Was Late |
| Indicates whether the clock in has a late attendance notice. |
| Clock In Wrong Location |
| Indicates whether the clock in has a wrong location attendance notice. |
| Clock Out ID |
| Internal ID for the time entry’s clock out. |
| Clock Out IP Address |
| IP Address recorded for the time entry’s clock out. |
| Clock Out Latitude |
| Latitude recorded for the time entry’s clock out. |
| Clock Out Longitude |
| Longitude recorded for the time entry’s clock out. |
| Clock Out Method |
Method used to clock out:
|
| Clock Out Note |
| Noted added to the time entry’s clock out. |
| Clock Out Was Early |
| Indicates whether the clock out has an early attendance notice. |
| Clock Out Was Late |
| Indicates whether the clock out has a late attendance notice. |
| Clock Out Wrong Location |
| Indicates whether the clock out has a late attendance notice. |
| Column | Description |
| Account ID | Account ID that the time entry belongs to. |
| Account Name | Account name that the time entry belongs to. |
| Time ID | Internal ID of the time entry. |
| Employee User ID | Internal ID of the time entry owner. |
| Employee Name | Name (last, first) of the time entry owner. |
| Employee ID | Employee ID of the time entry owner. |
| Employee Role | Role of the time entry owner. |
| Clock-In TIme | Time when the time entry owner clocked in. |
| Clock-In Date | Date when the time entry owner clocked in. |
| Clock-Out Time | Time when the time entry owner clocked out. |
| Clock-Out Date | Date when the time entry owner clocked out. |
| Break Count | Number of breaks recorded in the time entry. |
| Break Length | Combined length of all breaks recorded in the time entry (hours). |
| Length | Worked time, not including unpaid breaks (hours). |
| Employee Base Hourly Rate | Base hourly rate of the time entry owner. |
| Hourly Rate | Hourly rate the time entry owner earned when working the reported position. |
| manager Note | manager notes added to the time entry. |
| Schedule ID | Internal ID of the schedule where the time entry |
| Schedule Name | Name of the schedule where the time entry occurred. |
| Job Site ID | Internal ID of the job site where the time entry occurred. |
| Job Site Name | Name of the job site where the time entry occurred. |
| Created At | Date and time when the time entry was created. |
| Creator User ID | Internal ID of the user that created the time entry. |
| Creator Name | Name (last, first) of the user that created the time entry. |
| Is Approved | Indicates whether the time entry has been approved by a supervisor, manager, or admin. |
| Last Modified By User ID | Internal ID of the user that last modified the time entry. |
| Last Modified By Name | Name (last, first) of the user that last modified the time entry. |
| Shift ID | Internal ID of the shift associated with the time entry. |
| Shift Schedule ID | Internal ID of the schedule where the shift took place. |
| Shift Schedule Name | Name of the schedule where the shift took place. |
| Shift Start Date | Date when the shift starts. |
| Shift Start Time | Time when the shift starts. |
| Shift End Date | Date when the shift ends. |
| Shift End Time | Time when the shift ends. |
| Shift Break Length | Length of the shift’s unpaid break (hours). |
| Shift Length | Length of the shift, not included unpaid break (hours). |
| Shift Confirmed | Indicates whether the assigned user has confirmed the shift. |
| Shift Created At | Date and time when the shift was created. |
| Shift Job Site ID | Internal ID for the shift’s job site. |
| Shift Job Site Name | Name of the shift’s job site. |
| Shift Last Updated At | Date and time when the shift was last edited. |
| Clock In ID | Internal ID for the time entry’s clock in. |
| Clock In IP Address | IP address recorded for the time entry’s clock in. |
| Clock In Latitude | Latitude recorded for the time entry’s clock in. |
| Clock In Longitude | Longitude recorded for the time entry’s clock in. |
| Clock In Method | Method used to clock in:
|
| Clock In Note | Note added with the time entry’s clock in. |
| Clock In Was Early | Indicated whether the clock in has an early attendance notice. |
| Clock In Was Late | Indicates whether the clock in has a late attendance notice. |
| Clock In Wrong Location | Indicates whether the clock in has a wrong location attendance notice. |
| Clock Out ID | Internal ID for the time entry’s clock out. |
| Clock Out IP Address | IP Address recorded for the time entry’s clock out. |
| Clock Out Latitude | Latitude recorded for the time entry’s clock out. |
| Clock Out Longitude | Longitude recorded for the time entry’s clock out. |
| Clock Out Method | Method used to clock out:
|
| Clock Out Note | Noted added to the time entry’s clock out. |
| Clock Out Was Early | Indicates whether the clock out has an early attendance notice. |
| Clock Out Was Late | Indicates whether the clock out has a late attendance notice. |
| Clock Out Wrong Location | Indicates whether the clock out has a late attendance notice. |
Example scenarios
Check out Times Report Example Scenarios for more information about detailed report scenarios.